Accounting Office Manager

Carver & Associates Inc • Paradise, NV

5d

About The Position

The Accounting Office Manager will be responsible for providing Administrative Support for the Procurement team as well as assist with general administrative functions. Detailed communication with Carver Corporate Finance Department vital.

Requirements

• High School Diploma/GED
• Proficiency in Microsoft Word, Excel, and Outlook. Intermediate level preferred.
• Proficient in time management; the ability to organize and manage multiple priorities
• Ability to take initiative and effectively adapt to changes
• Familiarity with QuickBooks. QuickBooks certification a plus, Net Suites.
• Strong communication and organizational skills.
• Adobe Acrobat

Responsibilities

• Answer and route telephone calls courteously and promptly.
• Receives and distributes mail appropriately.
• Data entry into proprietary software system.
• Filing and maintenance of project folders.
• Assist assigned procurement team as needed.
• Maintain confidentiality of project/client, corporate, and employee matters.
• Contact vendors for updates on individual projects.
• Enter vendors’ responses in Excel.
• Maintain inventory and orders office supplies.
• Reconciles vendor invoices to purchase orders for project manager approval.
• Enters invoices into software system - SIGMA
• Enters invoices into QuickBooks/Net Suites
• Process accounts payable in QuickBooks for check runs and mailing.
• Responds to vendor inquiries about payment of invoices
• Deposit Checks sent to Carver using scanning system and collect deposit confirmation then file hard copy
• Initiates, tracks and sends Carver project Fee invoices to owners monthly.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED