Accounting Manager / Office Manager

The O'Connor Group TOG Inc.•Springfield Township, PA

3d•$100,000 - $120,000•Onsite

About The Position

Kurtz Construction Company, Inc. is seeking an experienced Accounting Manager / Office Manager to lead both the accounting functions and general administrative operations of their construction office. This role involves managing project-specific billing, accounts payable/receivable, payroll, and cash flow, while collaborating with estimators and project managers. The ideal candidate will ensure the financial integrity of projects and maintain efficient operations. The company, established in 1971, specializes in exterior historic preservation and is dedicated to providing high-quality repairs and installations.

Requirements

Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience).
Minimum 3 years of proven accounting and office management experience.
High proficiency with QuickBooks and Microsoft Office Suite (advanced Excel skills preferred).
Strong attention to detail and ability to communicate effectively with project managers, vendors, and employees.

Responsibilities

Monitor cash flow, reconcile accounts, and facilitate banking activities.
Prepare and process complex construction billings, including progress payments and AIA billing.
Manage vendor and subcontractor payments, enforce compliance documentation (such as lien waivers), and ensure timely collections.
Oversee project budgets, track expenses, and analyze cost variances against project estimates.
Compile accurate, monthly, and quarterly financial statements and project status reports for senior management.
Administer weekly/bi-weekly payroll, process certified payroll (when required for prevailing wage jobs), and maintain accurate tax and benefit records.
Assist with new employee onboarding, benefit enrollments, and worker's compensation insurance audits.
Maintain smooth office functionality by fielding incoming project inquiry emails/calls, scheduling appointments for estimators, ordering office supplies, and overseeing IT and telecommunication systems.
Monitor insurance certificates from subcontractors and maintain organized contract and document files.
Ensure adherence to GAAP standards and local, state, and federal tax regulations.
Organize and prepare files and statements for annual internal and external audits.
Establish and continuously improve internal accounting controls and operating procedures to safeguard company assets.