Accounting Manager

GLOBAL OPS•New York, NY

7d•$85,000 - $100,000•Hybrid

About The Position

GLOBAL OPS and Les Belles NYC are seeking an experienced, organized, hands-on Accounting Manager to oversee the accounting and financial operations of both organizations. The role spans security services and healthcare, with responsibility for essential accounting functions, financial reporting, billing, collections, and payment management. The Accounting Manager will maintain accurate, separate financial records for each organization and establish efficient processes that support their continued growth. This full-time position is structured across five days per week: three days at GLOBAL OPS and two days at Les Belles NYC. The role involves overseeing and carrying out day-to-day accounting activities, using QuickBooks Online and other applicable financial systems. The successful candidate will independently manage accounts receivable and payable, reconciliations, billing, collections, and financial reporting; identify and resolve discrepancies; improve processes; and provide leadership with timely, reliable financial information. The role requires flexibility to address time-sensitive matters and priorities across both organizations.

Requirements

At least 5 years of accounting or bookkeeping experience, with responsibility for multiple accounting functions.
Advanced proficiency in QuickBooks Online.
Strong knowledge of accounting principles, general ledger management, financial statements, and reconciliations.
Demonstrated experience managing accounts receivable, collections, accounts payable, and payment processing.
Strong Microsoft Excel skills, including financial reporting, reconciliations, and data analysis.
Excellent organizational skills and ability to independently manage competing priorities.
Strong communication skills and confidence interacting with vendors, clients, internal teams, and senior leadership.
High level of accuracy, integrity, discretion, and attention to detail.
Ability to identify problems, take initiative, and follow through to resolution without constant supervision.

Nice To Haves

Previous experience as an Accounting Manager, Senior Accountant, Full-Charge Bookkeeper, or in a similar role.
Experience managing accounting responsibilities for multiple businesses, entities, or locations.
Experience in security services, professional services, healthcare, or dental practice accounting.

Responsibilities

Maintain accurate, complete, and separate financial records for GLOBAL OPS and Les Belles NYC.
Manage day-to-day accounting transactions using QuickBooks Online and other applicable financial systems.
Prepare and review monthly Profit & Loss Statements, Balance Sheets, and other financial reports for each organization.
Perform monthly bank, credit card, and general ledger reconciliations.
Support month-end and year-end closing processes and ensure timely, accurate reporting.
Identify accounting discrepancies, investigate variances, and implement appropriate corrections.
Coordinate with external CPAs, accountants, auditors, and other financial professionals.
Provide financial reports and supporting documentation to leadership and other authorized parties.
Maintain organized financial documentation and properly allocate expenses and transactions between the organizations.
Oversee accounts receivable processes for both organizations.
Prepare, review, and issue GLOBAL OPS client invoices according to applicable billing schedules.
Monitor Les Belles NYC patient-related receivables, payment records, and outstanding balances in coordination with the practice's administrative team.
Record and apply incoming payments, including checks, ACH transfers, wires, and credit card payments.
Follow up on outstanding client balances, conduct collection outreach by telephone and email, and review aging reports.
Provide leadership with updates on outstanding receivables, collection activity, and anticipated payments.
Work with operational and administrative teams to resolve billing discrepancies and payment issues.
Review, organize, and process vendor invoices, bills, and company expenses for both organizations.
Coordinate outgoing payments and ensure transactions are approved, documented, and recorded.
Maintain records of scheduled, pending, and completed payments; monitor credit cards, bank accounts, recurring expenses, and vendor balances.
Reconcile vendor statements, resolve billing or payment discrepancies, track payment deadlines, and communicate upcoming obligations.
Maintain separation of financial transactions, expenses, and payment accounts between the businesses.
Establish and maintain efficient, consistent accounting workflows across both organizations.
Identify opportunities to improve billing accuracy, collection efficiency, expense tracking, and financial reporting.
Develop and maintain organized financial records, schedules, and reporting tools.
Monitor cash flow, outstanding obligations, and receivable trends to support management decisions.
Collaborate with leadership and operational teams to keep financial information accurate and current.
Maintain strict confidentiality when handling financial, employee, client, and patient-related information.
Ensure accounting practices follow applicable financial controls, company policies, and regulatory requirements.