Accounting Manager (72017)

Valcourt • Morgan Hill, CA

1d • Onsite

About The Position

The Accounting Manager is responsible for overseeing the effective and efficient execution of accounting and financial operations, ensuring all departmental tasks are completed accurately, on time, and in alignment with company standards. This role requires strong leadership, attention to detail, and the ability to manage workflows while supporting cross-functional teams.

Requirements

• Minimum of 4 years of accounting experience, with exposure to full-cycle accounting functions
• Experience handling advanced accounting tasks such as month-end close, accruals, and journal entries
• Proven ability to manage workflows independently and deliver accurate results with minimal supervision
• Proficiency in Microsoft Office and collaboration tools (e.g., Teams)

Nice To Haves

• Experience with Paycom and NetSuite strongly preferred
• Bilingual in English and Spanish preferred

Responsibilities

• Oversee and review timekeeping for 300+ employees within the WorkMax system, ensuring accuracy and compliance
• Resolve complex payroll issues in collaboration with employees and internal teams
• Manage missing labor hour reporting (MLHR) and ensure timely processing
• Support employees with payroll-related inquiries, reimbursements, and system navigation
• Prepare and deliver weekly payroll adjustment datasets to shared services
• Coordinate payroll processing by providing required reports for Paycom
• Maintain duplicate payroll records in Computer Ease for accuracy and reconciliation
• Oversee distribution of live checks and payroll documentation
• Ensure accurate reporting and submission of workers’ compensation payroll data
• Approve and manage Personnel Action Forms (PAFs) within Paycom
• Oversee payment application processes, including deposits and reconciliation
• Ensure timely distribution of payment documentation to relevant stakeholders
• Collaborate with collections teams and shared services to resolve discrepancies and improve cash flow
• Manage and validate financial data across systems to ensure consistency and accuracy
• Oversee Work Breakdown Structure (WBS) updates and change order tracking
• Review and approve journal entries and month-end accruals
• Ensure alignment between NetSuite and Computer Ease data
• Support financial reporting and system integrity initiatives
• Supervise invoice coding and routing processes, ensuring proper job cost allocation
• Review vendor reconciliations and resolve discrepancies
• Oversee invoice intake and processing workflows
• Ensure proper handling of lien waivers and vendor compliance documentation
• Support vendor payment processes in coordination with shared services
• Partner with operations teams to resolve invoice and purchasing issues
• Oversee purchase order issuance, tracking, and updates
• Assist in establishing vendor credit accounts and maintaining vendor relationships
• Ensure compliance with business licensing requirements across municipalities
• Provide oversight and backup support for key accounting functions, including AP and invoice processing
• Guide workflow prioritization and ensure deadlines are consistently met
• Identify opportunities for process improvements and increased efficiency
• Serve as a key liaison between accounting, operations, and shared services teams
• Exercise independent judgment in financial decision-making and issue resolution

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 11-50 employees