Accounting Manager

University of Redlands•Redlands, CA

1d•Onsite

About The Position

The Accounting Manager provides professional level accounting, financial support and leadership for development and implementation of internal controls for the purpose of safeguarding University assets and financial system data integrity in all areas of the financial operations of the University. Assists in the preparation of the month-end closing and year-end closing, including the annual audit. Applies the principles of accounting within an assigned area of accounting or group of funds by performing the following duties. Manages and supervises the Accounting, Accounts Payable and Cashiering functions of the Office of Business and Finance. Provides accurate financial data to University Management to facilitate management decisions. Ensures compliance with various Federal, State, and local taxing authorities and other regulatory agencies. Reporting to the Associate Controller, this position plays a key role in the University’s control environment and oversees the Accounting Services area. This position may require flexibility to work evening and weekend hours as well as the ability to travel, as required.

Requirements

Bachelor’s degree (preferably in accounting or finance).
A minimum of five (5) of professional experience in finance and accounting, with progressively responsible experience.
A minimum of four (4) years supervisory experience in accounting, finance and/or related field.
Working knowledge of Generally Accepted Accounting Principles and Higher Education Accounting issues.
Expert level accounting related knowledge and skills: accounting standards, fund accounting, internal controls, journal entry preparation, reconciliation, cost/financial analysis, and reporting.
Communicate effectively and follow instructions, both verbally and in writing.
Communicate complex financial information in a clear and concise manner both written and verbal.
High level of comfort in learning new and evolving technology and recommend ways to improve position’s efficiency.
Strong technical aptitude: Advanced skills and knowledge of Microsoft Office to include Word, Excel, and PowerPoint along with common desktop/web applications.
Strong investigative and problem resolution.
Understanding of operating functions of financial ERP software systems.
Excellent technical, analytical, and critical thinking skills and must be detail oriented.
Possess strong organizational skills.
Exhibit level of independent judgment.
Ability to work effectively in a fast-paced environment.
Should be good at setting priorities and can deal with multiple tasks and functions simultaneously.
Understanding of University’s operating structures.
Ability to recommend appropriate courses of action within established guidelines.
Ability to foster a cooperative work environment.
Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives.
Ability to exercise discretion and sensitivity towards and the ability to work with confidential information required at all times.
Ability to operate standard office equipment.
Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

Nice To Haves

Master’s degree in related field.
CPA, CMA or equivalent.
Detailed understanding of Ellucian Colleague ERP system.

Responsibilities

Manages team of accounting staff, including delegating tasks, providing training, and performance evaluations.
Oversees the daily accounting operations, including accounts payable, general ledger, and student and general University cashiering.
Plans, assigns, and reviews the work of accounting staff.
Instruct and advise accounting staff on various methods and procedures for conducting accounting activities.
Ensures the timely and accurate processing of financial transactions according to Generally Accepted Accounting Principles (GAAP).
Supervises and review processing of transactions relating to cash receipts, journal entries, expenditure transfers, cash disbursements, cost allocations, and incorporation of financial data from external financial sources.
Coordinates processing of University month end / quarter end / year-end close.
Prepares, reviews, and records journal entries within established time frames.
Coordinates, facilitates, and prepares the reconciliation of numerous bank and account reconciliations on monthly basis, ensuring integrity of financial data.
Establishes and modifies General Ledger accounts in Ellucian Colleague system.
Determines appropriate classification of accounts.
Manages various maintenance functions to ensure the integrity of the financial system.
Serves as subject matter expert on behalf of Office of Business and Finance relative to Ellucian Colleague ERP, testing and validating relevant module updates and patches.
Reconciles postings and manage Advancement data feed to Ellucian Colleague ERP, including timely posting and ensuring completeness and accuracy of data.
Manages posting and reconciliation of Student Financial Services data feed to Ellucian Colleague ERP, ensuring completeness and accuracy of data.
Organizes, prepare, coordinate, and perform year-end closing process for Ellucian Colleague ERP.
Assists in annual and interim audit preparations.
Coordinates, prepares, and ensures the independent auditors receive all requested information and audit documentation in a timely manner.
Prepares, coordinates, analyzes, reviews, and maintains audit workpapers for annual audit.
Assists Controller and Associate Controller with all phases of preparation for the annual and interim audit.
Prepares various schedules, workpapers and confirmation letters for external auditors and provides supporting documents as needed.
Monitors operating cash balances sufficient to meet the University’s weekly cash needs.
Initiates transfers between accounts as appropriate.
Reviews cash transactions from the University’s bank monthly to guarantee all transactions are recorded correctly.
Manages and administers the University’s online banking sites for the purpose of monitoring cash flow, deposits, positive pay, create ACH filters, and update and make modifications to files as needed.
Administers the University’s multiple credit card merchant accounts and e-commerce payment processing systems, providing support and resolution as needed.
Maintains a PCI compliant environment including training relevant members of the University community and completes and file PCI Compliance reporting requirements.
Prepares, reconciles, and requests federal financial aid funds through the Department of Education’s Grants Management Systems on a regular basis.
Reconcile Direct Loans, PELL grants, SEOG, Work Study, and TEACH.
Oversees the University’s financial and related compliance requirements to ensure that the University remains in compliance relative to applicable Federal /State laws and regulations.
Prepares, analyzes, and prepares numerous tax filings, amounts due, including, but not limited to: 1099MISC/1099NEC (Annually), uploading files to IRS on a timely basis.
Sales and Use Tax (Monthly), with State of California CDTFA, remitting taxes due on a timely basis.
E-postcards (Bi-Annually), IRS e-postcards (exemption from filing Form 990) for appropriate tax period.
1042’s Foreign Withholding (Annually): Analyze foreign payments to outside entities, issue appropriate year-end documents and remit withholding to IRS via online EFTPS system.
592’s Withholding at Source (Quarterly): Review documents for services provided by non-resident entities in the State of California. Withhold proper amount and remit to State of California quarterly.
592B’s CA Withholding at Source (Annually): Compile and file informational returns in a timely manner.
TIN-Matching (as Needed): Supervise University’s TIN-matching process with IRS.
Establishes, implements, and reviews internal controls related to financial operations for the purpose of safeguarding all University assets.
Recognize internal control issues and take necessary steps to correct the issue(s) and recommend appropriate change(s).
Analyzes financial data and prepares reports to support informed decision-making by University leadership.
Stays up to date on relevant accounting standards and regulations.
Manages and oversees lease obligation accounting, tracking active leases, and preparing journal entries on monthly and yearly basis.
Serves as Program Administrator for University’s Credit Card program, reviewing and approving new credit card applications.
Ensures employee reimbursements comply with University expense reimbursement policies and procedures.
Reviews and approves new credit card applications and credit limit requests for appropriateness and adherence to existing policies.
Collects credit cards from employees departing service from University at time of separation.
Serves as Program Administrator for Chrome River Expense and Invoice management systems and direct support of all error resolution queue and support for general ledger account support for Ethos integrations into Ellucian Colleague ERP.
Manages and oversees the distribution and reconciliation for employee loan program including taking appropriate action to ensure repayment.
Oversees and supervises University financial records retention process ensuring proper adherence to relevant policies and procedures.
Supervise, plan, direct, and assign work of assigned staff; make hiring and disciplinary decisions; provide feedback on performance and approve timesheets.
Performs other related duties and special projects as assigned.