Accounting Manager

HRI Hospitality•Tampa, FL

1d•Onsite

About The Position

The Accounting Manager is responsible to oversee the smooth and efficient processing of accounting related information and systems at the property level. Provide a leadership role in all accounting related issues at the property.

Requirements

Hotel General Cashier duties
Accounts Receivable duties
Accounts Payable duties
Other General Responsibilities

Responsibilities

Verify deposits of each cashier and document variances daily
Document due back and issue in a timely manner
Provide change to all cashiers during specified times
Make deposits to bank via armoured car service.
Maintain adequate inventory of cashier supplies including drop envelops
Maintain MOD bank and replenish as necessary
House bank issuance and monthly audit
Communicate deposit information to corporate office(s) daily.
Set up House Accounts and A/R Accounts as needed or directed by management
Ensure all Group and Direct Bill accounts are accurate and mailed within three business days
Bill Third Party (.com) appropriately and timely
Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days
Process Net Direct weekly and accurately in hotel PMS system
Complete credit references for Direct Bill accounts requesting credit
Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts.
Maintain high level of organization of filing
Ensure each invoice received has been properly routed to approving manager
Make copies of each invoice for on property retention
Log then mail/Fed Ex original, signed/approved invoices to central property for processing
Attach copies of checks to invoices that have been paid
Maintain organized retention of check registers
Research vendor disputes/questions and statements regarding unpaid invoices
Ensure proper control measures are adhered in compliance with HRIL/MWTH standards.
Maintain compliance with HRIL/MWTH standards and regulations to ensure safe and efficient operation of the hotel
Maintain confidentiality of all information in accordance with HRIL standards
Embrace and utilize philosophies to include a friendly, service oriented outlook and maintaining high standards of personal appearance and grooming
Oversee night audit functions are complete and accurate on a daily basis
Verify credit card transmission from prior day is balanced and submitted accurately
Respond to guest telephone, credit card inquiries and chargebacks in an effective and timely manner
Maintain organized storeroom(s) for long-term record retention of all accounting records
Maintain adequate record of sales tax exemption
Maintain on-site copy of all contracts, legal agreements, licenses, permits, insurance and other regulatory contract
Maintain critical date list with associated documents
Attends and contributes to periodic meetings to maintain favorable working relationships between departments
Communicate necessary reports and information to corporate office(s)
Month end journal posting to assist with closing
Reconcile balance sheet accounts and post reconciling items to correct prior to next accounting period
P&L review with GM and/or department heads
Daily operations of the hotel accounting responsibilities to include General Cashier, Accounts Receivable, Accounts Payable, Communication with Corporate Office, and other general duties.
Other duties as required.