Accounting Manager

Arizona Department of Administration•Phoenix, AZ

5d•$59,217 - $72,176•Hybrid

About The Position

The purpose of this position is to assist the Director of Business Services with the day-to-day functions of payroll, travel, accounts payable, accounts receivable, general accounting, student service billing and school activity accounting. The position will work with minimum supervision, schedules workload, completes assigned projects on time, within scope, works accurately and efficiently with attention to detail and makes routine employment decisions by setting goals, monitoring performance, and taking appropriate follow-up actions. The position will also be responsible for some or all of the listed duties and/or additional duties that occur from time to time. This position may be located in Tucson or Phoenix. The position receives supervision and work assignments as needed from the Director of Business Services and exercises direct supervision over the Payroll, Travel, Accounts Payable, Accounts Receivable, School Accounting and Student Services staff. This position may be available for remote work within Arizona (3 days per week in the office). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Bachelor's degree Degree in Business, Accounting, Finance, or a related field
Five years of experience in accounting or finance
Two years of supervisory and management experience
Must be able to pass FBI and State background check or Fingerprint Clearance Card as position requires by policy or Statute
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Prior school business or governmental accounting experience
Experience with governmental accounting processes and practices, including encumbrances, budget basis accounting, and generally accepted accounting principles
Proficient with Microsoft Word, Excel, Google Workspace
Effective verbal, listening, and written communication skills
Strong leadership and supervisory skills

Responsibilities

Oversees, manages and implements all functions/application of the payroll and travel department, ensuring proper and accurate payment and reporting of employee wages in compliance with all State, Federal and local entity requirements.
Assures the quality control of all payroll transactions, travel claims and payroll accounting.
Responsible for all phases of ASDB payroll, utilizing multiple funding sources and assuring proper accountability.
Analyzing a variety of financial information (e.g. budget variances, cost projections, etc.) for the purpose of providing direction and support, making recommendations, maximizing use of funds, and/or ensuring overall operations are within budget.
Collaborating with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) for the purpose of implementing and/or maintaining services and programs.
Compiling data from a wide variety of sources for the purpose of analyzing issues, ensuring compliance with agency policies and procedures, and/or monitoring program components.
Developing special and regular financial reports (e.g. financial statements, reports for the Board, Superintendent, department administrators, etc.) for the purpose of ensuring resources are available to maintain and fulfill the agency's educational mission.
Maintaining a variety of manual and electronic fiscal information, files and records (e.g. agency accounting records, fund balances, and internal controls, etc.) for the purpose of providing an up-to-date reference and audit trail in accordance with generally accepted accounting principles, forecasting agency expenditures, ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.
Responding to a wide variety of inquiries of staff, agency personnel, other professional organizations, etc. (e.g. accounting guidelines, expenditure and revenue status, etc.) for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
Overseeing and ensuring that all student activity accounts and trust funds operate in accordance with Board Policy and proper accounting procedures.
Overseeing the collection of voucher revenues, fee for service billings, and processing of school district tuition reimbursements.
Overseeing the accounts payable functions, including disbursements, vendor relations, and reconciliations.
Supervising assigned business services staff (Payroll, Travel, Accounts Payable, School Accounting and Student Services) for the purpose of ensuring their individual performance objectives are met.
Keeping current with federal and state laws impacting the agency's business operations and accounting standards, as well as proposed legislation impacting financial operations and school management developments, by attending conferences and other professional development activities.
Developing internal control policies, guidelines, and procedures for activities such as cash management and accounting.
Travels to agency schools and administrative sites.
Performing other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.