Accounting Manager

Hardware Sales Inc. • Bellingham, WA

26d • $90,000 - $110,000 • Hybrid

About The Position

The Accounting Manager leads Hardware Sales' day-to-day accounting operations and a team of office and administrative staff, reporting directly to the Chief Financial Officer. This is a hands-on, high-transaction-volume role: you will build and enforce the financial controls that keep a 140+ employee, multi-location retail and rental operation accurate, auditable, and closing on time every month, across our Bellingham and Ferndale, WA and Greenwood, IN locations. This is fundamentally an accounting role first. The majority of your time will be spent on financial controls, reconciliations, close, and team leadership. A meaningful portion of the role involves administrative and regulatory oversight, including business licensing, vehicle licensing and registration, and company plan administration, work that keeps Hardware Sales operating legally and in good standing across two states. You will lead a team of 5-6 direct reports, including Accounts Payable, Accounts Receivable, an Office Assistant, an Accounting Assistant, and the Cashier Manager. You will be expected to coach, train, and upskill this team as our financial function matures, and to build standard operating procedures where none currently exist. We are looking for someone who treats controls and documentation as a discipline, not a formality, and who can bring order to a fast-moving, high-volume environment without slowing it down.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field required. A combination of relevant education and progressive accounting experience will be considered.
• Progressive accounting experience in a high-transaction-volume environment (retail, multi-location, or similar preferred), including hands-on reconciliation and month-end close work.
• Prior supervisory or lead experience, with a demonstrated ability to coach, train, and hold a team accountable to written procedures.
• Strong working knowledge of GAAP and internal control principles.
• Excellent written and verbal communication skills; comfortable delivering both praise and difficult feedback directly.
• High degree of accuracy and attention to detail; comfortable owning reconciliations end-to-end.
• Proficiency with accounting/ERP software and advanced Excel skills (pivot tables, lookups, reconciliation workbooks).
• Demonstrated ability to build and document standard operating procedures.

Nice To Haves

• Experience with business licensing, regulatory filings, or general office administration is a plus but not required.

Responsibilities

• Design, implement, and enforce internal financial controls across accounting operations to safeguard company assets and ensure the accuracy of financial data.
• Monitor compliance with GAAP and internal policy across AP, AR, and cash handling processes company-wide, including at retail and rental point-of-sale locations.
• Partner with the CFO on audit readiness and serve as the primary point of contact for internal and external auditors on day-to-day inquiries.
• Identify control gaps or process breakdowns before they become financial or compliance problems, and escalate material issues to the CFO promptly.
• Oversee monthly close, account reconciliations, and general ledger accuracy across a high-transaction-volume, multi-location environment.
• Review and approve AP and AR work product, ensuring accuracy, timeliness, and proper documentation.
• Reconcile complex accounts, including banks, credit cards, inventory, internal transactions, and others.
• Support the CFO with financial reporting, budgeting support, and ad hoc financial analysis.
• Directly supervise and coach a team of 5-6, including Accounts Payable, Accounts Receivable, Office Assistant, Accounting Assistant, and the Cashier Manager.
• Set clear performance expectations, conduct regular one-on-ones, and hold the team accountable to documented standard operating procedures.
• Identify skill gaps and build training plans to upskill office and accounting staff over time.
• Act as a working coach and escalation point for the Cashier Manager on cash handling and POS reconciliation issues.
• Build, document, and maintain SOPs for core accounting and office administrative functions, replacing informal or undocumented processes.
• Continuously evaluate existing workflows for efficiency, accuracy, and audit risk, and lead the implementation of improvements.
• Partner with the CFO and other department leaders to standardize processes across all company locations.
• Oversee business licensing, vehicle licensing and registration, and other recurring regulatory filings required to keep the company in good standing across Washington and Indiana.
• Track renewal deadlines for licenses, permits, and company plans to ensure nothing lapses.
• Manage or coordinate company business and liability insurance plan administration and related vendor relationships as assigned by the CFO.
• Serve as a secondary point of contact for general office administrative functions supporting the broader team.
• Communicate clearly and proactively with the CFO on the status of close, control issues, and administrative compliance items.
• Translate accounting detail into plain language for non-accounting stakeholders across the business.

Benefits

• 401(k) retirement plan (after 1 year of employment). We give you a 3% raise upon entry to the plan and give a 2% company matching contribution if you contribute at least 3%.
• Medical, Dental, and Vision insurance.
• Medical FSA and Dependent Care FSA (Flexible Spending Account).
• Paid time off, starting at three weeks per year.
• LegalShield and IDShield legal and identity theft protection services.
• Welcome Home program for assistance purchasing a home.
• Employee Assistance Program (EAP); 6+ free therapy or life coaching sessions per year, plus additional benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager