Accounting Manager

Orion Group•Scarborough, ON

7d•Onsite

About The Position

We are initiating a search for an Accounting Manager to join a commercial refrigeration and HVAC business in Scarborough, Ontario. This role ensures accurate financial statements, strong internal controls, job costing discipline, and timely reporting to support operational and strategic decision-making. The Accounting Manager will manage the accounting team and work closely with operations, service managers, and ownership.

Requirements

Bachelor's degree in Accounting or Finance
6+ years of experience in financial management, accounting, or auditing
Proficiency in MS Office, ERP systems, and financial software (e.g., Sage, COINS)
Excellent leadership, analytical, and communication skills
High attention to detail, problem-solving mindset, and ability to work under pressure

Nice To Haves

Master's degree a plus
Experience in a service-based HVAC or construction industry preferred
Experience with a unionized workforce a benefit
Knowledge of QuickBooks important

Responsibilities

Ensure all bank transactions are recorded and reconciled on a daily basis
Ensure all completed jobs are invoiced upon completion; ensure HST returns are calculated, filed, and paid by the end of the following month
Monitor Accounts Receivable regularly and own timely AR collection
Ensure all supplier invoices are properly recorded to an expense or work order and that suppliers are paid on time; ensure parts are charged directly to a work order or to inventory, and that parts taken from inventory are charged to the correct work order
Ensure weekly payroll is properly recorded in the accounts and that labor cost is charged to work orders at the correct absorption rate; ensure union payments are calculated and paid by the 15th of the following month
Prepare a monthly list of prepaid expenses and accrued liabilities that ties to the GL
Prepare a monthly list of all jobs/work orders not completed by month end, with all costs properly recorded
Ensure all revenue is properly classified as Service, Project, or Maintenance, with associated costs reflected in the same categories in Cost of Sales
Ensure the technician utilization report is prepared every Monday for the prior week
Own and execute a 5-business-day monthly close, ensuring accuracy and consistency
Oversee profitability reporting by service line (service, maintenance, construction)
Ensure accurate labor costing, technician productivity reporting, and overhead allocation
Establish and enforce internal financial policies and controls
Own sales tax compliance and reporting, including preparing and filing returns on time
Liaise with auditors on audits and compliance matters
Lead and mentor the finance team, ensuring efficiency and professional development