Accounting Manager

Broccoli AI•San Francisco, CA

33d•$105,000 - $140,000•Remote

About The Position

Broccoli AI is seeking an Accounting Manager to oversee payroll administration, customer billing support, and payroll tax compliance across the U.S. This role requires expertise in the Rippling payroll system and involves direct customer interaction regarding payments and account changes. It's a hands-on position managing both internal payroll operations and external financial inquiries.

Requirements

5+ years of experience in accounting, payroll, or a related finance role, ideally with direct ownership of payroll operations.
Hands-on experience with Rippling payroll (required).
Solid working knowledge of U.S. payroll tax at the federal and state level, including multi-state withholding and unemployment insurance.
Comfort working directly with customers on billing, payment, and subscription questions in a clear, professional manner.
Strong attention to detail and a track record of managing sensitive financial and personal data accurately.
Ability to work independently in a remote, fast-paced startup environment.
Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience.

Nice To Haves

Experience with billing/subscription platforms (e.g., Quickbooks).
CPA or progress toward CPA licensure.
Prior experience at an early-stage startup.
Experience with Brex or a similar corporate card/expense management platform.

Responsibilities

Administer end-to-end payroll through Rippling, including new hire setup, terminations, pay changes, benefits deductions, and off-cycle payments.
Ensure accurate and timely processing of U.S. federal, state, and local payroll taxes, including registrations, filings, and remittances in new states as the company grows.
Monitor multi-state payroll tax compliance (withholding, unemployment insurance, and other state-specific requirements) and stay current on changing state tax rules.
Reconcile payroll runs against the general ledger and resolve discrepancies.
Respond to customer inquiries related to billing, payments, and subscription upgrades/downgrades, coordinating with Sales and Support as needed.
Process and track subscription changes (upgrades, downgrades, cancellations) and their financial impact, including proration and invoicing adjustments.
Partner with Finance leadership on month-end close activities related to payroll and revenue.
Maintain documentation for payroll and tax processes, and identify opportunities to automate or streamline recurring work.
Support year-end tax activities, including W-2s, 1099s, and state annual filings.
Process employee expense reimbursements and manage day-to-day corporate card administration through Brex.
Issue and manage Brex cards for new hires and existing employees, including setting spend limits and monitoring for policy compliance.