Accounting Coordinator

Aston Carter•Lexington, KY

9d•$28 - $30•Onsite

About The Position

The Project Billing & AR Coordinator plays a crucial role in managing project setup, billing, accounts receivable, and collections activities for an engineering consulting firm. This position requires close collaboration with Project Managers and the Finance team to ensure accurate financial administration, timely invoicing, and effective collections.

Requirements

2+ years of experience in project billing, accounts receivable, collections, or project accounting.
Strong understanding of invoicing, contracts, and financial documentation.
Proficiency with Microsoft Excel and accounting/ERP systems.
Excellent attention to detail, organization, and communication skills.

Nice To Haves

Experience in engineering, construction, consulting, or project-based environments preferred.

Responsibilities

Review and maintain project setup information, contracts, budgets, and change orders.
Prepare, process, and distribute client invoices in accordance with contract terms and billing schedules.
Track work-in-progress (WIP) and communicate budget concerns or billing issues to Project Managers.
Manage billing documentation, approvals, and client portal submissions.
Research and resolve invoice discrepancies and client inquiries.
Perform collections activities, including following up on outstanding invoices and documenting collection efforts.
Collaborate with Project Managers and Finance teams to resolve accounts receivable issues and improve cash flow.
Maintain accurate project financial records and support compliance with company policies and procedures.