Accounting Coordinator

LIFE Senior Services Inc•Tulsa, OK

10d•$21 - $24•Onsite

About The Position

LIFE Senior Services is seeking an experienced, detail-oriented Accounting Coordinator to support the accurate and timely financial operations of LIFE Senior Services and its affiliates. In this role, you will manage key accounts payable activities, coordinate payment workflows, track grant expenses, review credit card transactions, and help maintain accurate financial records. The ideal candidate is organized, analytical, dependable, and comfortable managing multiple priorities and deadlines.

Requirements

High school diploma or equivalent required; associate degree preferred.
At least five years of related business or accounting experience, or an equivalent combination of education and experience.
Advanced proficiency in Microsoft Excel and experience using ERP, accounting, and other business systems.
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail and a commitment to accuracy.
Ability to manage multiple priorities and consistently meet deadlines.
Professional communication skills and the ability to work effectively with employees, vendors, and the public.
Ability to work both independently and collaboratively as part of a team.
Positive attitude, initiative, sound judgment, and a commitment to excellence.
Ability to maintain strict confidentiality regarding financial and organizational information.

Responsibilities

Review, code, and match vendor invoices with purchase orders and receiving documentation.
Verify invoice amounts, discounts, account coding, and sales tax exemptions.
Schedule and process payments by check, credit card, and ACH.
Research and resolve invoice discrepancies and vendor questions.
Coordinate payment timing and accounts payable workflow with the Accounting Manager.
Maintain complete and organized digital and physical financial records.
Manage the Finance Department’s email inbox.
Track and verify grant-related expenses.
Assist with monthly accounts payable accruals, prepaid expense reports, and general ledger reconciliations.
Maintain W-9 documentation and assist with annual 1099 processing.
Prepare reports and supporting schedules for financial statements, regulatory requirements, and the annual audit.
Review credit card charges, expense reports, and online payments for accuracy and required documentation.
Identify unusual charges, duplicate billings, or potential fraud and escalate concerns appropriately.
Help train team members on accounts payable procedures and provide coverage for other Accounting Department employees when needed.
Maintain confidentiality and follow LIFE Senior Services’ accounting, compliance, HIPAA, and internal-control requirements.