Accounting Coordinator

Reeder General Contractors•River Oaks, TX

3d•Onsite

About The Position

The Accounting Coordinator plays a key role in the day-to-day financial operations of the company, with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR). This position is responsible for processing invoices, issuing payments, generating customer billings, and maintaining accurate financial records. The role also includes maintaining vendor and customer relationships, ensuring timely payments and collections, and supporting general accounting tasks as needed.

Requirements

Basic understanding of AP/AR processes and accounting principles
Strong attention to detail and organizations skills
Effective communication skills (verbal and written)
Ability to prioritize tasks and meet deadlines
Proficiency in Microsoft Excel and Outlook
Problem solving skills
Attention to detail and ensuring accuracy
Time management/escalation
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Experience with accounting software
Critical thinking skills
Interpersonal skills
Team oriented
Foundation software training (internal or vendor-led)
GCPay basic understanding
Construction Industry Accounting Basics (via CFMA)

Responsibilities

Assist with processing invoices and payments, ensuring timely and accurate recording of transactions.
Help manage accounts receivable functions, including invoicing, tracking outstanding payments, and following up on overdue accounts.
Support the reconciliation of vendor statements and ensure all discrepancies are resolved promptly.
Prepare and process vendor payments, ensuring all payments are made within company terms and deadlines.
Coordinate with the controller to ensure accurate and timely payment disbursements (via check, ACH, wire transfer, etc.).
Resolve payment discrepancies and ensure accurate payment records.
Maintain relationships with vendors and suppliers.
Update contact details and payment terms if needed to support the accounting team records.
Ensure timely review and processing of lien waivers through GCPay prior to subcontractor payouts.
Accurately follow approval workflows and understand the differences between conditional and unconditional waivers.
Maintain organized records and assist in communication with subcontractors when needed.
Ensure that lien waivers are handled in a timely manner.
Ensure that all pay applications in GCPay are thoroughly reviewed and approved by the relevant team members.
Verify the accuracy and completeness of pay applications, coordinating with the necessary parties to obtain approvals, and ensuring that the process aligns with company policies and timelines.
Track occurrences of Owner payments on the accounting calendar.
Verify retrieval of all lien waivers from trade partners and any tiered vendors from the previous month.
Organize and store bond claims or notices on server and job folder for joint checks.
Coordinate with the project team to identify any payments that need to be withheld and ensuring that all required lien waivers—both from trade partners and lower-tier vendors—have been received for prior payments.
Support the company’s equipment and fixed asset process by tagging physical assets, capturing basic asset details, and maintaining current tracking logs.
Ensure all new assets are labeled and linked to job sites or employees, and that movements are recorded consistently to support operational control.
Support the weekly credit card processing cycle by collecting and organizing receipts, ensuring transactions are accurately coded, and assisting in reconciling expenses.
Communicate with cardholders to resolve missing or unclear documentation and maintaining consistent file organization to support efficient expense reporting and review by the Accounting Specialist.
Support insurance compliance by ensuring accurate and timely management of Certificates of Insurance (COIs) for vendors, contractors, and service providers.
Maintain up-to-date COI documentation, monitor expiration dates, and ensure adherence to internal risk management policies and external insurance requirements.
Manage documents, track COIs and renewals, and ensure compliance with standardized procedures.
Minimize risk exposure by helping enforce proper documentation and supporting audits or reviews related to insurance compliance.
Onboard and mentor new team members and Interns by familiarizing them with software, procedures, and relevant company policies.
Guide new team members through specific tasks, encourage shadowing, and help them understand industry needs.
Provide hands-on support to help them understand the monthly accounting cycle.
Help new team members build technical skills and effectively integrate into the accounting team.
Communicate REEDER's organizational structure and definition of accounting roles.
Act as a "buddy" for guidance and support as a new hire or Intern is onboarded.
Share knowledge and transfer information.
Provide feedback, networking, and introduce coworkers.
Offer encouragement and embody REEDER values.