Account Coordinator

Allen Lund Company, Inc.•Scottsdale, AZ

18h•Onsite

About The Position

We're searching for an Accounting Coordinator to bring their A-game to our branch office's daily accounting operations! This isn't just a job; it's a chance to be a key player in a non-exempt role, reporting to our General Manager. If you're a detail-oriented dynamo who thrives in a lively, fast-paced environment and has a serious knack for keeping numbers in line, then you're exactly who we're looking for! You'll be the go-to guru ensuring our accounting engine runs smoothly, tackling a fantastic variety of tasks that keep our business humming. Your day-to-day adventures will include: Branch Central: You'll be the friendly voice answering phones and directing calls to the right broker. You'll dive into the mail, opening and sorting it with precision. Matching invoices to files will be your specialty, and you'll keep customer systems updated like a pro. Plus, you'll jump in to help with general office duties, keeping everything shipshape. Financial Flow Master: Get ready to review bills of lading like a hawk for proper documentation. You'll ensure quantities loaded and delivered are a perfect match, and that not a single piece of cargo is damaged. Spot a hiccup? You'll be on it, communicating any discrepancies with brokers before settlement. Chasing down delinquent proof of deliveries from carriers will be part of your quest, and you'll even get to issue Comchecks and quick pays! You'll balance files, complete settlements, and send off paperwork for payment to corporate accounting. Invoice Detective: Processing carrier and third-party invoices will be your jam. You'll team up with carriers and factoring companies to solve any A/P puzzles. Keeping an eye on uninvoiced files and tracking down missing invoices will be your mission, and you'll maintain a super-organized filing system for all settled files. Accounts Receivable Rockstar: You'll be the cheerful voice handling all calls related to accounts receivable. Verifying and inputting invoicing information for shippers will be a breeze. Every week, you'll run receivables reports, checking for invoicing errors, adjustments, and those pesky overdue freight invoices. When directed, you'll kick off collections, and you'll be the peacekeeper, working with brokers to resolve any problems or disputes. Carrier Connection: You'll ensure all the right documentation makes its way to Carrier Resources. Getting proper certificates of insurance from companies will be on your to-do list, and you'll even play detective checking references.

Requirements

A self-motivated and enthusiastic spirit
Communication skills that shine – clear, concise, and always professional.
A strong customer service orientation and a work ethic that's simply top-notch.
The ability to process information at lightning speed and make smart decisions.
Highly organized and detail-oriented
Ability to remain cool, calm, and collected under pressure
Experience in a fast-paced environment

Responsibilities

Answer phones and direct calls to the right broker.
Open and sort mail.
Match invoices to files.
Update customer systems.
Assist with general office duties.
Review bills of lading for proper documentation.
Ensure quantities loaded and delivered match.
Verify cargo is not damaged.
Communicate discrepancies with brokers before settlement.
Chase down delinquent proof of deliveries from carriers.
Issue Comchecks and quick pays.
Balance files and complete settlements.
Send paperwork for payment to corporate accounting.
Process carrier and third-party invoices.
Collaborate with carriers and factoring companies to solve A/P puzzles.
Monitor uninvoiced files and track down missing invoices.
Maintain a filing system for settled files.
Handle calls related to accounts receivable.
Verify and input invoicing information for shippers.
Run weekly receivables reports, checking for errors, adjustments, and overdue invoices.
Initiate collections when directed.
Resolve problems or disputes with brokers.
Ensure documentation is sent to Carrier Resources.
Obtain proper certificates of insurance from companies.
Check references.