Accounting Coordinator

AIBC•Vancouver, BC

10d•CA$55,000 - CA$68,000•Hybrid

About The Position

The Architectural Institute of British Columbia (AIBC) is seeking an Accounting Coordinator to join their dedicated, high-performing team. This permanent, full-time position reports to the Manager, Finance and offers an exciting opportunity for a finance administrator with experience in a professional office environment, strong analytical and critical thinking skills, and a proven ability to process data with exceptional accuracy and attention to detail. This role is ideal for someone with a solid understanding of the full accounting cycle and someone who is motivated by supporting professional regulation in the public interest. The AIBC is a professional regulator with the mandate to regulate the profession of architecture in British Columbia in the interest of the public. The AIBC was established in 1920 by provincial statute, and since 2023, has governed the profession under the authority of the Professional Governance Act. The AIBC provides flexible working arrangements and has adopted a hybrid working environment where most staff split their time between the AIBC offices and working remotely. Our dog-friendly office is located in a heritage building in downtown Vancouver, and near a variety of excellent cultural, restaurant and commuter options.

Requirements

A recognized college diploma or university degree in finance, accounting, business administration or an equivalent combination of education and experience
2+ years of related administrative and accounting experience in a professional office environment
Experience working with accounting software (Sage 300 experience is an asset)
Advanced proficiency in Microsoft Excel
Developed knowledge of the full accounting cycle and General Ledger (GL) systems
Strong solutions-focus, and proactive approach to problem solving
Strong work and file organization including highly developed prioritization and time management skills
Excellent analytical skills, sound judgment, and ability to act with tact when dealing with sensitive or confidential information
Strong interpersonal and intercultural skills, with the ability to work with, build, and manage productive relationships with diverse individuals and groups

Nice To Haves

Sage 300 experience

Responsibilities

Supporting the A/R cycle by monitoring Registrant and customer accounts, preparing and distributing invoices or statements, tracking outstanding balances, and coordinating collection efforts with Registrants
Assisting with A/R account reconciliations, payment application, and responding to inquiries regarding billing, payments, and account balances
Coordinating the full A/P process, including receiving and reviewing vendor invoices, obtaining appropriate approvals, verifying supporting documentation, matching invoices to purchase orders and receiving reports, verifying coding and posting transactions in the accounting system
Preparing and processing electronic and online A/P payments, ensuring accuracy, timeliness, and compliance with internal controls and organizational policies
Reconciling and coding corporate credit card statements, reviewing receipts for completeness and policy compliance, and resolving discrepancies with cardholders
Reviewing, processing, and auditing employee expense reports to ensure appropriate documentation, coding, and adherence to expense policies
Maintaining accurate financial records and documentation for A/P and A/R transactions to support audits and reporting requirements
Coordinating the administrative duties for the Board Finance and Audit Advisory Group including scheduling meetings, preparing and distributing agendas and materials, taking minutes, and arranging catering with front desk staff
Assisting AIBC staff, Registrants, volunteers, and the public with general enquiries and requests relating to the Finance department processes and services
Providing general accounting and administrative support to other departments as required