Accounting Coordinator- Payroll

Nova Fire Protection • Schaumburg, IL

20h • Onsite

About The Position

We are seeking a detail-oriented Accounting Coordinator to support our accounting and payroll functions. This is an office-based role in Schaumburg and is ideal for someone with strong organizational skills, accuracy in data entry, and experience supporting accounting operations in a construction-related environment. Construction accounting experience is strongly preferred, and experience working with union contracts, certified payroll, and union audits is a plus.

Requirements

• Previous accounting, payroll, or bookkeeping experience required
• Strong data entry accuracy and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, especially Excel
• Ability to work independently and as part of a team

Nice To Haves

• Construction accounting experience preferred
• Experience with union contracts, union payroll, or certified payroll a plus
• Familiarity with AR, AP, payroll, lien waivers, and insurance certificates preferred
• Experience with Monday.com and ComputerEase a plus

Responsibilities

• Assist with payroll processing, including accurate data entry of employee hours
• Support accounts receivable and accounts payable functions
• Prepare and assist with certified payroll reporting
• Manage lien waivers and related project documentation
• Conduct account follow-ups with customers, vendors, and internal team members
• Assist with union audit preparation and documentation
• Track and maintain certificates of insurance
• Support accounting recordkeeping, filing, and general administrative tasks
• Communicate professionally with employees, vendors, customers, and project teams
• Assist with additional accounting duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed