Accounting Clerk

Family Tree Farms Marketing LLC•Reedley, CA

About The Position

An Accounting Clerk provides financial, clerical, and administrative support to ensure efficient, timely, and accurate processing of payments and invoices.

Requirements

Associate or bachelor’s degree in accounting or a similar field preferred.
1-3 years of experience with accounts payable or general accounting is a plus.
Experience and other training or certification may be substituted for education.
Proficient Microsoft Office knowledge and skills
Strong time management and organizational skills
Knowledge of basic accounting principles
High degree of attention-to-detail
Ability to work independently and prioritize tasks
Strong analytical abilities

Responsibilities

Process checks when requested and expense reports regularly
Accurately review, code, and process vendor invoices, including scanning and electronic filing
Perform monthly reconciliations
Maintain many vendor accounts while staying in compliance with company policies and procedures
Perform data entry associated with accounts payable
Review and reconcile invoice discrepancies
Audit and process credit card bills
Address and respond to vendor inquiries
Review shipments and customer orders to ensure all information needed for invoicing is complete and accurate.
Verify pricing, quantities, delivery dates, export dates, customer POs, shipping charges, and other required information.
Review accounting and sales notes for special instructions or billing requirements.
Verify customer portal information against Famous system information when required.
Review invoices for unusual or incorrect values before sending them to customers.
Ensure required documentation, such as PODs, is available when needed.
Create and distribute customer invoices within the required timeframe.
Identify and document invoice discrepancies in QuickBooks (QB).
Assign discrepancies to the appropriate department for correction and follow up until resolved.
Work with Sales Support and Logistics to resolve pricing, quantity, product, PO, POD, shipping, and customer portal discrepancies.
Make approved invoice quantity or adjustment changes when required.
Monitor outstanding invoice issues and help ensure invoices are submitted to customer portals on time.
Support Accounting with weekly and daily invoice exception reviews.
Assist with customer invoice adjustments related to quality issues, mis-tags, mis-ships, truck claims, and warehouse claims.
Review adjustment requests and ensure required documentation is complete before processing.
Communicate with the Grower Accountant, Controller, Sales Support, and Logistics regarding invoice issues and adjustments.
Maintain accurate and timely records in Famous and QB.