Accounting Clerk

Crescent Careers•Greenville, SC

7d•Onsite

About The Position

The Accounting Clerk is responsible for verifying, obtaining approvals, and paying all invoices from vendors and associates in a timely and accurate manner, adhering to accounting policies and procedures. This role also involves billing and collecting all revenue owed to the hotel accurately and promptly, in accordance with established accounting policies and procedures. The position requires strong organizational skills, attention to detail, and the ability to operate a personal computer and calculator.

Requirements

Ability to communicate in English.
Self-starting personality with an even disposition.
Maintain a professional appearance and manner at all times.
Ability to communicate well with guests.
Willingness to “pitch-in” and help co-workers with their job duties and be a team player.
Strong organizational skills with attention to detail.
Ability to compile facts and figures.
Ability to operate personal computer and calculator.
Telephone etiquette skills needed.
Adhere to hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns.

Responsibilities

Verify, obtain approvals, and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.
Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures.
Sort and verify accuracy of Night Audit work, including reconciliation of banquet check extensions, coding of banquets at cost, and review/routing of sales and promotion checks with back-up.
Record department administration phone calls and inform the Controller of any potential concerns.
Post city ledger payments in the property management system, reconcile, and bill all city ledger accounts.
Perform follow-up billing and credit collection documentation, and inform the Controller of any potential uncollectible accounts.
Reconcile credit card back-up to the General Cashier Summary and inform the Controller of any discrepancies.
Bill out credit cards (AMEX, DINERS, etc.) and maintain accurate and legible logs for all credit cards.
Set up new accounts in accordance with established credit policy.
Assist in reconciling open account status items.
Input General Cashier Summary and maintain the binder.
File and distribute credit card cancellations, bulletins, and credit warnings.
Process and follow-up on all returned checks accepted as cash payment.
Record General Ledger and City Ledger reconciliations.
Verify that purchasing procedures are followed, comparing purchase order price to invoice price and purchase order quantity to invoice quantity, and ensuring the purchase order number is valid.
Maintain an accurate, up-to-date Purchase Order Log.
Route invoices with purchase orders attached to department heads and Executive Committee members for approval.
Ensure account coding is accurate and all invoices are returned in a timely manner.
Process all approved invoices for payment, ensuring appropriate signatures and back-up are attached.
Pay all hotel invoices in a timely manner, ensuring accuracy of amount paid, account coding, invoice extension, and that all discounts are taken.
Handle all vendor inquiries and reconcile vendor statements.
Maintain open invoices file, paid invoices file, and voided check file in an organized and up-to-date manner.
Interface checks and submit a log of all manual checks to the Controller.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.