Accounting Clerk

Tennessee Board of Regents • Cleveland, OH

9d • $40,652 - $41,444 • Onsite

About The Position

The Accounting Clerk supports the Finance Office by performing general account reconciliations, preparing journal entries, and assisting with student account tasks. The role also provides backup cashiering support and assists with daily office operations. In addition, the Accounting Clerk provides direct support to the Director of Accounting Services and helps with reporting, documentation, and other assigned tasks to ensure accurate and efficient financial operations.

Requirements

• Associate’s degree or higher from an accredited institution.
• Minimum of one (1) year of experience in any combination of: Accounting services (e.g., journal entry preparation/posting, account reconciliations, month-end/year-end closing, account maintenance, etc.).
• Student accounts (e.g., billing, posting, account statements, collections, etc.).
• Cashiering (e.g., payment processing, account updates, balancing, deposits, reconciling, etc.).
• Proficiency in Google Suite and Microsoft Suite for reporting, tracking, and documentation.
• Organize and manage multiple tasks efficiently to meet deadlines and ensure accurate reporting.
• Work independently and collaboratively with team members to achieve departmental goals.
• Build and maintain strong professional relationships with internal and external stakeholders.
• Communicate financial information clearly and effectively in both written and oral formats.
• Identify customer needs and deliver high-quality, responsive financial and accounting services.
• Maintain confidentiality and handle sensitive information in compliance with HIPAA (Health Insurance Portability and Accounting Act), FERPA (Family Educational Rights and Privacy Act), and institutional policies.

Responsibilities

• Audit selected general ledger and student accounts for accuracy and compliance.
• Enter and post journal entries in the Banner finance system.
• Assist with preparation and processing of invoices.
• Prepare spreadsheets and supporting documentation for financial entries.
• Communicate with students regarding account balances, refunds, and past due amounts.
• Assist with application of payment issues and account corrections.
• Prepare and record daily deposits in accordance with department procedures.
• Serve as backup for the Student Accounts Coordinator as needed.
• Assist with account reconciliations and resolution of discrepancies.
• Participate in audit data collection and provide required documentation.
• Assist with year-end closing activities and reporting requirements.
• Support gathering of documents for contract approvals and compliance reviews.
• Maintain department spreadsheets, records, and supporting financial documentation.
• Assist with process support and workflow improvements as needed.
• Participate in special projects as assigned.
• Meet standards now required or which may be required by the Tennessee Board of Regents (TBR) and the Southern Association of Colleges and Schools (SACSCOC).
• May be required to achieve additional skill, knowledge, or credential levels.
• Perform other duties as assigned.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance (long and short term)
• Flexible Spending Account (FSA)/Health Savings Account (HSA)
• Wellness Incentive Program
• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS), 401a, 401k with $50 match, 403b, and 457
• Fourteen (14) Paid Holidays/Year
• Sick and Annual Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree