Accounting Clerk

City of Groveport•Groveport, OH

12d•Onsite

About The Position

The City of Groveport, Ohio is seeking an Accounting Clerk to join their Finance Department. This role is responsible for processing accounts payable, utility billing and receivables, and payroll transactions according to established schedules. The City of Groveport is described as a growing city with a state-of-the-art recreation and aquatic center, a world-class golf course, an excellent arts and education program, several parks, and a quaint Main Street historic area.

Requirements

Completion of secondary education, or equivalent
Associate's degree
Six (6) months of experience in relevant work area
Any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.
Knowledge of bookkeeping
Knowledge of payroll practices and procedures
Knowledge of municipal goals and objectives
Knowledge of municipal policies and procedures
Knowledge of personnel rules
Knowledge of rules and regulations
Knowledge of workplace safety practices and procedures
Knowledge of Code of Personnel Policies and Collective Bargaining agreements
Knowledge of Code of Ordinances
Knowledge of Administrative Code – Utilities, Chapter 921 – Sewer Regulations, Chapter 925 – Sewer Rates, Extensions and Fees, Chapter 929 – Water Regulations, Chapter 933 – Water Rates, Extensions and Fees, Chapter 935 – Stormwater Management Policy, and Chapter 939 – Stormwater Utility Rates, Extensions and Fees
Knowledge of current on accounting and payroll fraud related schemes and government structure and process.
Skill in data entry
Skill in computer operation
Skill in adding machine or calculator operation
Skill in use of modern office equipment
Ability to interpret a variety of instructions in written, oral, picture, or schedule form
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to add, subtract, multiply, and divide whole numbers
Ability to calculate fractions, decimals, and percentages
Ability to copy records precisely without error
Ability to copy material accurately and recognize grammatical and spelling errors
Ability to complete routine forms
Ability to prepare routine correspondence
Ability to prepare accurate documentation
Ability to compile and prepare reports
Ability to respond to routine inquiries from public and/or officials
Ability to communicate effectively
Ability to understand a variety of written and/or verbal communications
Ability to maintain records according to established procedures
Ability to develop and maintain effective working relationships
Ability to travel to and gain access to work site

Nice To Haves

None

Responsibilities

Plans and processes employee payroll, including inputting new employees, collecting and checking timecards, entering time into the system, processing direct deposits, processing payroll deductions, and verifying leave taken and accrued.
Processes and issues contractor checks and writes other checks for refunds.
Reviews all payroll-related source documents prior to final processing for errors and irregularities.
Responds to routine and complex payroll inquiries regarding benefits, pension requests, pay increases, tax and other benefit withholdings.
Coordinates and communicates with the Human Resource Department on any payroll changes, discrepancies, or irregularities.
Performs monthly audits of payroll-related transactions, including reconciling employee withholding deductions, reconciling active and inactive employees, processing and generating payroll direct deposit checks, tracking and communicating Part Time PTO (Paid Time Off) balances to supervisors, calculating leave bank buyouts upon employee terminations/resignations, and updating payroll records.
Creates, maintains, and updates payroll software and corresponding payroll manual.
Prepares and submits monthly, quarterly, and annual payroll reports.
Prepares and creates monthly vendor checks and deduction reporting.
Ensures accuracy of all reports, including Ohio Public Employees Retirement System, Ohio Police and Fire Pension Fund, Federal 941, applicable school, local and state taxes, and W-2s.
Responds to a variety of questions, some of which may require providing technical assistance with the timekeeping system, inquiries from supervisors, employees or others regarding employee hours, pay, leave accruals or other payroll-related matters.
Stays educated on the latest laws and legislation (local, state and federal levels) and maintains open communication channels to all City employees regarding changes to employee personal information.
Verifies payroll source documents exist and agree to employee master files prior to final processing.
Processes accounts payable in a detailed and timely manner, including assigning purchase order numbers, gathering/entering invoices, processing, batching, printing checks, processing and filing vouchers, and collecting online payments.
Verifies accounts payable source documents exist prior to processing, verifying proper department approvals, account numbers, and omission of sales taxes, late fees, or other unallowable costs.
Reviews all accounts payable invoices prior to final processing for errors and irregularities, including verifying federal identification numbers, resolving invoice or payment discrepancies, and ensuring credits are received for disputed charges.
Assists in year-end close-out procedures.
Prepares 1099 forms and ensures that information reported on forms is accurate and agrees to supporting software accounting system and corresponding reports.
Maintains water, sewer, and stormwater customer records, including meter readings, billing ledgers, payment postings, consumption history, processing and mailing of customer bills, posting of late penalties and related notices, and customer debit/credit adjustments.
Provides assistance to new customers/change of address, which includes utility and income tax accounts.
Prepares and submits assessments for delinquent utility accounts in a timely manner.
Reconciles and properly closes daily utility batches by reconciling all payments received to the utility accounting system and investigates and resolves any variances.
Processes payments received from the sale of lots, internments, and opening and closings as reported on Cemetery Purchase Agreements.
Reconciles cash, check, or credit card payments to amounts listed on Cemetery Purchase Agreements, prepares bank deposit slips as necessary, and investigates and resolves any differences.
Updates cemetery records upon sale of lots via cemetery software records and manual records/ledgers.
Provides guidance to Public Works staff regarding available lots for sale.
Works with the Director of Finance and/or Clerk of Council to update existing cemetery database, investigate discrepancies from the sale of existing lots, and resolve any variances.
Processes end of month/year balances, including printing reports, double-checking balances, and rolling cash and voucher months into the system.
Informs Finance Director of any inconsistencies or errors.
Identifies, recommends, and participates in the ongoing development/establishment of accounting policies and procedures and operational strategies, including the review and implementation of process and system changes.
Processes property tax exemptions.
Monitors filed properties for exemptions.
Monitors and tracks Municipality credit cards.
Performs other general account clerk functions, such as answering emails, answering phone calls, opening/sorting mail, and ordering supplies.
As necessary, responsible for assigning and supervising the Clerk of Court regarding the processing of accounts payable and daily posting of utility payments to customer accounts and reconciling daily utility batch deposits.
Provides operational back-up support to the Senior Accountant and Mayor’s Court Clerk as considered necessary.
Maintains a professional demeanor when conversing with customers, vendors, the general public, and various government agencies/officials in order to obtain or disseminate information related to the essential position functions.
Collaborates with external auditors to ensure successful audit results and compliance.
Maintains required licensures and certification.
Updates job knowledge by participating in educational opportunities.
Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.
Demonstrates regular and predictable attendance.