Accounting Clerks

Crescent Careers•Owings Mills, MD

About The Position

This role is responsible for a variety of accounting tasks, including verifying purchasing procedures, processing invoices for payment, handling vendor inquiries, and managing financial records. The Accounting Clerk will ensure accuracy in financial transactions, maintain organized files, and assist with reconciliations and billing processes.

Requirements

Proficiency in verifying purchasing procedures (PO price vs. invoice price, PO quantity vs. invoice quantity, PO number validity).
Ability to maintain an accurate Purchase Order Log.
Skill in routing invoices for approval and ensuring accurate account coding.
Experience in processing invoices for payment, including verifying signatures and back-up documentation.
Capability to pay hotel invoices accurately and timely, taking all discounts.
Experience in handling vendor inquiries and reconciling vendor statements.
Proficiency in maintaining organized financial files (open invoices, paid invoices, voided checks).
Ability to interface checks and log manual checks.
Compliance with attendance rules and availability to work regularly.
Skill in verifying Night Audit work, including receivables, banquet checks, and sales/promotion checks.
Ability to post city ledger payments, reconcile, and bill city ledger accounts.
Experience in follow-up billing, credit collection, and identifying potential uncollectible accounts.
Proficiency in reconciling credit card summaries and billing credit cards.
Ability to maintain accurate credit card logs.
Experience in setting up new accounts according to credit policy.
Skill in assisting with open account status reconciliations.
Ability to input General Cashier Summary and maintain binders.
Experience in filing and distributing credit card related documents.
Proficiency in processing and following up on returned checks.
Ability to record General Ledger and City Ledger reconciliations.

Responsibilities

Verify that purchasing procedures are followed, including comparing purchase order prices and quantities to invoices, and ensuring the validity of purchase order numbers. Maintain an accurate, up-to-date Purchase Order Log.
Route invoices with attached purchase orders to department heads and Executive Committee members for approval. Ensure accurate account coding and timely return of all invoices.
Process all approved invoices for payment, ensuring appropriate signatures and supporting documentation are attached.
Pay all hotel invoices in a timely manner, ensuring accuracy of amounts, account coding, invoice extensions, and that all discounts are taken.
Handle all vendor inquiries and reconcile vendor statements.
Maintain open invoices file, paid invoices file, and voided check file in an organized and up-to-date manner.
Interface checks and submit a log of all manual checks to the Controller.
Comply with attendance rules and be available to work on a regular basis.
Sort and verify the accuracy of Night Audit work, primarily the receivables aspect, including reconciliation of banquet check extensions, coding of banquets at cost, and review and routing of sales and promotion checks with back-up. Record department administration phone calls and inform the Controller of any potential concerns.
Post city ledger payments in the property management system, reconcile, and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform the Controller of any potential uncollectible accounts.
Reconcile credit card back-up to the General Cashier Summary and inform the Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
Set up new accounts in accordance with established credit policy.
Assist in reconciling open account status items.
Input General Cashier Summary and maintain a binder.
File and distribute credit card cancellations, bulletins, and credit warnings. Process and follow up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.