Accounting Clerks

Horseshoe Bay Resort

16h

About The Position

This role is responsible for a variety of accounting tasks, including verifying purchasing procedures, processing invoices, handling vendor inquiries, and managing accounts receivable. The Accounting Clerk will ensure accuracy in financial transactions, maintain organized records, and collaborate with various departments and management to ensure smooth financial operations.

Requirements

Proficiency in verifying purchasing procedures (PO price vs. invoice price, PO quantity vs. invoice quantity, PO number validity).
Ability to maintain an accurate Purchase Order Log.
Skill in routing invoices for approval and ensuring accurate account coding.
Experience in processing approved invoices for payment, including verifying signatures and back-up documentation.
Capability to process hotel invoices accurately, including amounts, account coding, extensions, and discounts.
Experience in handling vendor inquiries and reconciling vendor statements.
Ability to maintain organized files (open invoices, paid invoices, voided checks).
Experience with check processing and logging manual checks.
Ability to comply with attendance rules and work on a regular basis.
Skill in verifying Night Audit work, including banquet checks, coding, and routing sales/promotion checks.
Proficiency in posting city ledger payments, reconciling, and billing city ledger accounts.
Experience in credit collection documentation and identifying potential uncollectible accounts.
Ability to reconcile credit card back-up to General Cashier Summary and bill out credit cards.
Experience in maintaining credit card logs.
Knowledge of setting up new accounts according to credit policy.
Ability to assist in reconciling open account status items.
Experience with inputting General Cashier Summary and maintaining binders.
Skill in filing and distributing credit card related documents.
Experience in processing and following up on returned checks.
Ability to record General Ledger and City Ledger reconciliations.

Responsibilities

Verify purchasing procedures, including comparing purchase order prices and quantities to invoices, and ensuring the validity of purchase order numbers. Maintain an accurate Purchase Order Log.
Route invoices with attached purchase orders to department heads and Executive Committee members for approval, ensuring accurate account coding and timely return of invoices.
Process approved invoices for payment, ensuring all necessary signatures and supporting documentation are present.
Process hotel invoices in a timely manner, ensuring accuracy of amounts, account coding, invoice extensions, and that all discounts are taken.
Handle all vendor inquiries and reconcile vendor statements.
Maintain organized and up-to-date files for open invoices, paid invoices, and voided checks.
Interface checks and submit a log of all manual checks to the Controller.
Comply with attendance rules and be available to work on a regular basis.
Sort and verify the accuracy of Night Audit work, including reconciliation of banquet check extensions, coding of banquets at cost, and reviewing/routing sales and promotion checks with back-up. Record department administration phone calls and inform the Controller of any potential concerns.
Post city ledger payments in the property management system, reconcile, and bill all city ledger accounts. Perform follow-up billing and credit collection documentation, and inform the Controller of any potential uncollectible accounts.
Reconcile credit card back-up to the General Cashier Summary and inform the Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
Set up new accounts in accordance with established credit policy.
Assist in reconciling open account status items.
Input General Cashier Summary and maintain a binder.
File and distribute credit card cancellations, bulletins, and credit warnings. Process and follow up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.