Accounting Clerk

Extell Development Company•Park City, UT

3d•Onsite

About The Position

The Accounting Clerk provides essential administrative and operational support to the Accounting Manager and the Director of Finance, ensuring the smooth, accurate, and timely execution of daily financial transactions. This entry-to-mid-level role is crucial for maintaining the integrity of the hotel's financial records, primarily focusing on routine processing, verification, and data entry for Accounts Payable, Accounts Receivable, and daily cash transactions, all in strict compliance with brand standards and internal controls.

Requirements

High school diploma or equivalent required
1+ year of experience working in an office setting, preferably in an administrative, clerical, or basic accounting role.
Proven ability to perform high-volume, accurate data entry.
Proficient use of Microsoft Excel and Word for basic data organization and correspondence.
Basic understanding of accounting principles (debits/credits) and financial terminology.
Strong troubleshooting and problem-solving skills.
High degree of dependability and ability to meet daily processing deadlines.
Excellent focus on accuracy and consistency in all tasks and documentation.
Clear and professional written and verbal communication skills for internal and external correspondence.
A proactive, helpful attitude and the ability to work collaboratively to support the Accounting and Finance team.
Strong organizational and filing skills to maintain neat, accessible financial records.
Ability to work a flexible schedule.

Nice To Haves

Associate's degree or coursework in Accounting/Finance preferred
Prior experience in the hospitality industry is a plus.
Familiarity with or the ability to quickly learn Property Management Systems (PMS) and back-office accounting software.

Responsibilities

Process all incoming vendor invoices, including sorting, verifying documentation, obtaining necessary approvals, and accurate data entry into the AP system.
Assist in preparing weekly payment batches and check runs.
Respond to vendor inquiries and maintain organized vendor files and documentation.
Collect, verify, and reconcile employee Expense Reports and process for payment.
Assist the Director of Finance with the monthly reconciliation of Corporate Cards.
Process and post payments received from guests and direct-bill accounts, ensuring accuracy.
Assist with preparing and sending out Guest Billing and Inquiries and following up on past-due accounts.
Reconcile Travel Agent Commissions against PMS reservation data.
Log and file F&B house account charges and complimentary/manager entertainment slips, checking each for a bill-to entity or reason code and a signature.
Maintain organized AR files and backup documentation.
Assist with filing and organization of daily audit reports and documentation.
Tie out night audit reports to F&B outlet revenue by outlet.
Provide support for the preparation and accurate backup for basic Journal Entries.
Support the daily reporting workbook and keep the shift log current.
Reconcile credit card batch settlements to bank deposits and follow up on timing differences.
Provide administrative support for compiling data necessary for monthly reconciliations, including: Third-Party Reconciliations (F&B Room Charges, Parking, etc.).
Basic research and analysis of variances and discrepancies.
Help gather documentation for brand, internal and external audit requests.
Cross-cover other Accounting team duties as need.
Perform other related duties as assigned.