Accounting Clerk I-Iii

City of Long Beach•Long Beach, CA

About The Position

Under direct supervision, performs various clerical accounting duties in the preparation, processing, and maintenance of accounting records. This includes preparing, assembling, tabulating, verifying, filing, and scanning bills, vouchers, invoices, requisitions, and purchase orders. The role also involves collecting and/or accounting for money, preparing and/or assisting in the preparation of financial spreadsheets and/or statistical reports, posting balances, and adjusting accounts. Additionally, the position may involve preparing or assisting with analyses, schedules, reconciliations, and other cost data issues, as well as monitoring, reconciling, and/or reimbursing petty cash/check funds. Tasks may include entering, accessing, or modifying on-line accounting and financial data, coding Accounts Payable and Accounts Receivable transactions for accurate expense and revenue application, and potentially assisting with Fixed Asset inventory and reconciling credit card revenues ledger. The role may also involve interfacing with vendors via various communication channels and potentially assigning and reviewing the work of others or providing support to other accounting staff.

Requirements

One year of paid, full-time equivalent clerical accounting experience involving the maintenance of financial records pertinent to accounts receivable, accounts payable, payroll, or similar functions.
One year of education (24 semester units/36 quarter units) from an accredited college or university, which includes successful completion of one or more courses in elementary accounting or bookkeeping, computer applications, office practices and procedures (proof required).
Any combination of the education (proof required) and experience stated above equivalent to one year.
Ability to use computer applications such as Microsoft Office or other related software.
Ability to interact courteously and tactfully with customers and coworkers.
Ability to solve problems and make recommendations.
Ability to operate a computer keyboard by touch.
Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing.
Degrees must indicate the field of study and transcripts must indicate field of study and degree conferred date.
Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing.

Nice To Haves

Experience with Advanced Purchase Inventory Control Systems (ADPICS), and/or Financial Accounting Management Information Systems (FAMIS), and/or Tyler Munis, and/or other automated financial systems, including purchase change orders, contract entry, contract change orders, and reviewing balance reports.
Intermediate proficiency with Microsoft Excel.
Knowledge of Government Accounting.
Education in fields related to accounting such as finance or grant management.
Experience with SharePoint and Power Automate for processing approvals.
Comfortable using the Microsoft Office Suite for day-to-day job functions.
Bilingual skills (Spanish, Khmer and/or Tagalog) are desirable.

Responsibilities

Performs various clerical accounting duties in the preparation, processing, and maintenance of accounting records.
Prepares, assembles, tabulates, verifies, files, and scans bills, vouchers, invoices, requisitions, and purchase orders.
Collects and/or accounts for money.
Prepares and/or assists in the preparation of financial spreadsheets and/or statistical reports.
Posts balances and adjusts accounts.
Prepares or assists with analyses, schedules, reconciliations, and other cost data issues.
Monitors, reconciles, and/or reimburses petty cash/check funds.
May enter, access, or modify on-line accounting and financial data.
Codes Accounts Payable and Accounts Receivable transactions to ensure expenses and revenue are applied accurately.
May assist with Fixed Asset inventory and reconciles credit card revenues ledger.
May interface with vendors in person, by telephone, or by email.
May assign and review the work of others.
May provide support to other accounting staff.
Performs other related duties as required.