Accounting Clerks - Yellowstone National Park

Xanterra Travel Collection•Mammoth, WY

17h•Onsite

About The Position

These Accounting Clerk positions support the accounting functions for the operation in Yellowstone National Park as a whole. The role involves supporting the day-to-day administrative functions that keep the park running smoothly. The positions are seasonal, running from Early June 2026 to Late March 2027, with a pay rate of $20.25/hourly. The typical schedule is 40 hours, 5 days per week, which may include weekends, evenings, and holidays. Working at Yellowstone National Park offers a unique experience with a welcoming community, a passion for the environment, and the opportunity to craft memorable experiences for guests. As part of the Xanterra Travel Collection®, the primary authorized concessionaire in Yellowstone, employees are proud stewards of the park.

Requirements

Accuracy, speed, and attention to detail
Strong communication and people skills
Strong analytical skills
Motivational, organizational, and time management skills
Knowledge of general office procedures
Experience with Microsoft Excel and Word
Sitting at a desk for extended periods of time
Walking, standing and bending are required when documentation is to be put into or retrieved from filing cabinets
Lifting and transporting up to 25 pounds is required for record storage

Nice To Haves

Be willing to work a flexible schedule
Take on additional projects as assigned
Be a helpful resource for employee payroll queries and resolve discrepancies.
Be adaptable to a flexible work schedule and undertaking additional projects as assigned
Be flexible in scheduling
Perform other duties as assigned
Complete assigned duties and projects
Assist with safety training and audits while adhering to all safety policies
Perform various accounting tasks and projects

Responsibilities

Send accurate and timely invoices to clients, addressing any discrepancies with other departments pro-actively before billing
Respond to customer inquiries regarding invoices and refunds, and manage communications related to overdue or disputed accounts
Maintain thorough documentation of all customer interactions while ensuring confidentiality in handling work issues within the General Accounting Office
Attend required training courses, adhere to safety and ergonomic policies, and maintain a professional demeanor in all interactions
Complete Accounts Receivable responsibilities during off-seasons, be willing to work a flexible schedule, and take on additional projects as assigned
Develop a solid understanding of the Kronos Timekeeping System being able to assist with approvals, job changes and missing punches.
Use Lawson to properly set up employee taxes and miscellaneous deductions including STGi Healthcare.
Use Cloud-Suite to access employee information and set up employee deposit requests.
Update payroll records by entering changes to employee information.
Provide payroll support to other departments as needed.
Be a helpful resource for employee payroll queries and resolve discrepancies.
Biweekly, assist with preparing, sorting and distributing large volumes of employees checks.
Process employee terminations.
Maintain complete and accurate payroll files.
Send accurate and timely invoices to Foreign Individual Travelers (FIT) and other clients while addressing customer inquiries about invoices and refunds in a friendly manner
Work positively with other departments to resolve discrepancies on invoices prior to billing or processing refunds
Respond promptly and accurately to daily correspondence and customer inquiries, ensuring a high level of guest service and satisfaction
Handle telephone inquiries and resolve guest issues efficiently, including investigating credit card charge-backs and retrieval requests as needed
Work closely with Reservations, Lodging, and other departments to facilitate seamless operations and maintain effective communication
Maintain meticulous records, including organizing customer credit card receipts, while adhering to safety, environmental, and ergonomic policies
Perform daily reconciliations and tracking for retail stores, cash deposits, inventories, and tip reports
Complete balance sheet account reconciliations and assist with period-end closing processes
Provide general ledger support, prepare reports, and assist with research projects
Manage daily financial reporting and reconciliation, including Flash reports, profit and loss reconciliation, and sales summaries
Handle tax-related tasks and track various fees and deposits, including National Park Service permits, entrance fees, and Yellowstone Park Service Stations' (YPSS) deposits
Perform data entry for journal entries and assist in reviewing daily report packages, identifying areas for improvement
Maintain an orderly General Accounting Office, including inventory management of supplies and equipment for personnel
Audit employee expense reports, process payments to corporate Accounts Payable, and manage JP Morgan Chase credit card invoices and journal entries
Open, sort, and expedite mail for the General Accounting Office, scan checks received, and handle paperwork for returned checks due to NSF
Schedule department meetings, oversee vehicle usage, and assist with safety training and audits while adhering to all safety policies
Handle General Cashier duties, daily deposits, bank orders, and safe reconciliation
Coordinate and complete inventory processes for various departments, ensuring proper accounting procedures
Offer window services for check cashing, meal coupon sales, and maintain petty cash records
Work with armored security, follow cash handling procedures, and adhere to safety and confidentiality policies