Accounting Clerk

The J•Maryland Heights, MO

10d•$50,000 - $52,000•Onsite

About The Position

The Accounting Clerk will be responsible for accurately entering and reconciling daily cash and credit card receipts, processing daily check deposits, and maintaining petty cash balances. This role supports month-end and year-end closings, prepares journal entries, and ensures financial data accuracy. The clerk will also manage bank account reconciliations, review invoices, enter vendor information, and handle the weekly check run process. Additionally, this position involves auditing purchasing card transactions, communicating with vendors, and assisting the Controller with 1099 forms and other accounting tasks.

Requirements

High School Diploma or equivalent required
1–3 years of Accounts Payable experience
General knowledge of Accounting is preferred
Working knowledge of general accounting principles and procedures
Proficiency in Microsoft Excel, Word, and Outlook
Strong organizational and time management skills with the ability to prioritize multiple projects and adhere to deadlines
Excellent attention to detail and a high level of accuracy
Effective verbal and written communication skills
Ability to collaborate with vendors and staff across all levels of the organization
Proficient in information management and documentation
Strong analytical and problem-solving abilities
High level of computer proficiency, including comfort with accounting software and Microsoft Office Suite

Responsibilities

Accurately enter and reconcile daily cash and credit card receipts from multiple payment processing platforms.
Process daily check deposits and maintain appropriate petty cash balances for front desks and program staff.
Support month-end and year-end closings by preparing journal entries and ensuring financial data accuracy.
Prepare and maintain monthly bank account reconciliations and reconcile various balance sheet accounts.
Review invoices and check requests for proper coding and compliance with internal policies.
Enter vendor invoices into the accounting system in a timely and accurate manner.
Maintain and update vendor records, ensuring all necessary documentation is collected for new accounts.
Manage the weekly check run process, ensuring timely payments and compliance with record retention requirements.
Review monthly Accounts Payable statements and monitor accounts to ensure timely payment.
Audit and review agency purchasing card transactions for correct account coding while ensuring adequate supporting documentation.
Communicate with vendors to address inquiries, resolve discrepancies, and maintain strong working relationships.
Collaborate with the Controller to issue the annual 1099 forms.
Provide support to the Controller and accounting team as needed and provide cross-functional back-up to other department tasks.