Accounting Clerk - Purchasing

Haisla Nation•Area C (Butedale/Kitlope/Kitsumkalum), BC

166d

About The Position

This is a job description for an Accounting Clerk with a focus on Purchasing responsibilities. The role involves assisting staff with purchase orders, processing and verifying them, managing centralized purchasing for selected items, setting up new A/P vendors, training stakeholders on the PO system, ensuring purchases are within budget, and matching invoices to purchase orders. The position also includes duties related to Accounts Payable, Bank Reconciliations, Accounts Receivable, General Ledger and Administration, General Accounting Duties, and Compliance and Documentation. The Accounting Clerk will support the Finance Team and provide financial support to Program Area managers.

Requirements

Assist Haisla Nation staff with purchase order requests.
Process purchase orders verifying the details such as quantities, prices, delivery dates and approval.
Centralized purchasing for selected items, e.g. groceries and office supplies.
Set up new A/P vendors and maintain A/P vendor records in accounting system.
Train internal stakeholders on PO system and process.
Ensure purchase is within an approved budget.
Match invoices to purchase orders.
Process and verify invoices, ensuring appropriate documentation and authorization.
Communicate with vendors to confirm order details, resolve discrepancies, and track deliveries.
Process payments.
Reconcile accounts payable transactions and resolve any discrepancies.
Reconcile vendor accounts to vendor statements.
Perform semi-monthly bank reconciliations.
Follow up on outstanding items, reversed transactions and resolve discrepancies.
Assist with the preparation of monthly tax returns.
Perform membership payments.
Perform investment and gl reconciliations.
Prepare and issue invoices.
Track and follow-up on outstanding accounts receivable; collections.
Document and record cash receipts and bank deposits accurately.
Reconcile revenue to funding agreements, follow up on discrepancies.
Prepare and record transactions in the accounting system, e.g. journal entries.
Track and administer journal entries, new department requests, meeting notes, finance internal logs.
Assist with budgeting and regular reporting process, support variance analysis process.
Provide support to Director Finance, Manager Finance and administrative support to the Finance Team.
General accounting, including month end and annual procedures.
Record and track expenses and revenue.
Reconcile GL accounts.
Assist with developing procedures in relation to financial transactions.
Assist with annual audit.
Provide financial support to Program Area managers.
Assist with analysis of Program Area financial information – example -variance analysis.
Recommend and implement improvements to accounting systems and management practices.
Provide backup, as needed, for the Finance Department for other accounting clerks.
Maintain accurate financial records for audit and internal review purposes.
Ensure that deadlines are met.
Review agreements for program areas to ensure compliance.
Assist in financial capacity development of the Finance Department employees and Program Managers.
Ensure accuracy and compliance to accounting standards, procedures and internal controls.
Communicate timely and professionally with internal and external stakeholders.
Other related duties as required.

Responsibilities

Assist Haisla Nation staff with purchase order requests.
Process purchase orders verifying the details such as quantities, prices, delivery dates and approval.
Centralized purchasing for selected items, e.g. groceries and office supplies.
Set up new A/P vendors and maintain A/P vendor records in accounting system.
Train internal stakeholders on PO system and process.
Ensure purchase is within an approved budget.
Match invoices to purchase orders.
Process and verify invoices, ensuring appropriate documentation and authorization.
Communicate with vendors to confirm order details, resolve discrepancies, and track deliveries.
Process payments.
Reconcile accounts payable transactions and resolve any discrepancies.
Reconcile vendor accounts to vendor statements.
Perform semi-monthly bank reconciliations.
Follow up on outstanding items, reversed transactions and resolve discrepancies.
Assist with the preparation of monthly tax returns.
Perform membership payments.
Perform investment and gl reconciliations.
Prepare and issue invoices.
Track and follow-up on outstanding accounts receivable; collections.
Document and record cash receipts and bank deposits accurately.
Reconcile revenue to funding agreements, follow up on discrepancies.
Prepare and record transactions in the accounting system, e.g. journal entries.
Track and administer journal entries, new department requests, meeting notes, finance internal logs.
Assist with budgeting and regular reporting process, support variance analysis process.
Provide support to Director Finance, Manager Finance and administrative support to the Finance Team.
General accounting, including month end and annual procedures.
Record and track expenses and revenue.
Reconcile GL accounts.
Assist with developing procedures in relation to financial transactions.
Assist with annual audit.
Provide financial support to Program Area managers.
Assist with analysis of Program Area financial information – example -variance analysis.
Recommend and implement improvements to accounting systems and management practices.
Provide backup, as needed, for the Finance Department for other accounting clerks.
Maintain accurate financial records for audit and internal review purposes.
Ensure that deadlines are met.
Review agreements for program areas to ensure compliance.
Assist in financial capacity development of the Finance Department employees and Program Managers.
Ensure accuracy and compliance to accounting standards, procedures and internal controls.
Communicate timely and professionally with internal and external stakeholders.
Other related duties as required.