Accounting Clerk/Purchasing Agent - Hilton Tucson El Conquistador

Desert Hospitality Management, LLC•Oro Valley, AZ

10d•Onsite

About The Position

This role involves receiving, inspecting, and processing all hotel deliveries to ensure accuracy, quality, and timely distribution. Additionally, the position provides administrative support to the Accounting Department, including tasks such as sorting and filing, preparing monthly billings, handling billing inquiries, posting charges, reconciling guest folios, and participating in food and beverage inventories.

Requirements

Basic computer skills
Ability to operate a calculator, computer, and other office equipment
Ability to perform basic math
Ability to read and write English
Ability to perform the physical demands of the job

Nice To Haves

Previous experience in a hotel or purchasing environment preferred.

Responsibilities

Inspects all deliveries upon receipt and immediately reports any discrepancies, damages, or shortages.
Processes departmental and interdepartmental requisitions in compliance with hotel policies and procedures.
Receives, logs, and distributes all guest packages accurately and securely.
Stocks storerooms and refrigerated storage areas using proper first-in/first-out (FIFO) inventory practices.
Maintains cleanliness and organization of all receiving, storage, and associated work areas.
Monitors food and supply requisitions and communicates shortages or concerns to supervisors.
Notifies management of incidents, conflicts, or issues that may impact daily operations or guest services.
Responds promptly and courteously to guest requests and follows up to ensure guest satisfaction.
Maintains a professional appearance and demeanor at all times.
Adheres to all company policies, safety standards, and operational procedures.
Sorting, filing, pulling tickets.
Organizing & boxing accounting records.
Preparing monthly billing of memberships.
Answer phone and email request billing inquiries.
Posting of charges, credits, and payments.
Guest folio reconciliation.
Participate in food and beverage inventories.