Accounting Clerk II (AP) (7358)

THE SALVATION ARMY•Atlanta, GA

1d•Onsite

About The Position

Performs advanced and complex clerical accounting/financial functions under limited supervisor including recordkeeping and reporting for a multitude of accounts; sets-up account payable accounts and processes all check request in compliance with tight deadlines, budget constraints and established guidelines; serves as liaison to the territorial headquarters, divisions, or outside contacts on a daily basis in order to provide timely information regarding the status of accounts and check request. Receives, date-stamps, sorts, and reviews all invoices received through the Shared EBC Accounts Payable and Shared EBC Finance email inboxes, as well as invoices received directly by email, including utility invoices. Ensures invoices are processed promptly to prevent service interruptions and late payment fees. Downloads invoices into Yooz, assigns appropriate accounting codes, routes invoices for approval, and processes check requests in accordance with established policies and deadlines. Maintains complete and accurate documentation supporting all payments. Research and resolves invoice discrepancies and payment issues. Maintains vendor files and account information, ensuring records are current and accurate. Resolves payment and invoice discrepancies with vendors and Territorial Headquarters. Maintains spreadsheets, financial databases, and other accounting records. Prepare reports and financial information as requested by management.

Requirements

High school diploma or G.E.D.
Five years’ experience performing progressively responsible accounting and/or bookkeeping work with limited supervision.
Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Responsibilities

Set-up account payable accounts and process all check requests in compliance with tight deadlines, budget constraints and established guidelines.
Serve as liaison to the territorial headquarters, divisions, or outside contacts on a daily basis in order to provide timely information regarding the status of accounts and check request.
Receive, date-stamp, sort, and review all invoices received through the Shared EBC Accounts Payable and Shared EBC Finance email inboxes, as well as invoices received directly by email, including utility invoices.
Ensure invoices are processed promptly to prevent service interruptions and late payment fees.
Download invoices into Yooz, assign appropriate accounting codes, route invoices for approval, and process check requests in accordance with established policies and deadlines.
Maintain complete and accurate documentation supporting all payments.
Research and resolve invoice discrepancies and payment issues.
Maintain vendor files and account information, ensuring records are current and accurate.
Resolve payment and invoice discrepancies with vendors and Territorial Headquarters.
Maintain spreadsheets, financial databases, and other accounting records.
Prepare reports and financial information as requested by management.