Accounting Clerk - AP/AR

Rescue Mission Alliance•Oxnard, CA

3d•Onsite

About The Position

The Accounts Payable (AP) / Accounts Receivable (AR) Associate works within the Accounting Department with the objective of processing incoming AP invoices and outgoing AR invoices. The associate also enters the daily sales into the accounting software. The AP/AR associate reports to the Controller and interacts with the CEO, CFO, Directors, Managers, Supervisors, and vendors. This is a full time, non-exempt position located in Oxnard, California. Compensation is commensurate with skills and experience.

Requirements

A solid Bible based Christian faith, compatible with RMA’s Statement of Faith and an active member of an Evangelical church.
Valid Driver’s License and insurable under RMA.
Proficiency with Microsoft Office Suite, especially Excel and general office equipment.
High School Diploma or GED Equivalent.
Well organized and ability to handle multiple tasks with multiple interruptions.
Excellent customer service, patient with a strong hospitality focus and ability to care for others.
Exceptional ability to take initiative, problem solve and respond to a variety of issues and people.
Excellent oral and written communication and interpersonal skills.
Strong prioritization and multi-tasking abilities to effectively manage workflow.
Ability to maintain confidentiality of sensitive materials and issues.
Ability to work well independently and within a team.
Good working knowledge of computers and ability to learn new software applications quickly.

Nice To Haves

Entry Level college accounting classes a PLUS

Responsibilities

Code and scan A/P invoices.
Track utility expenses for monthly accruals.
Process manual A/P checks.
Answer inquiries from vendors and resolve any issues.
Send out A/P invoices in Mineral Tree for approvals to ensure a smooth Check run each Tuesday.
File paid A/P invoices.
Enter AR invoices based on emails received from Supervisors and correspond with AR vendors to ensure payments are received timely.
Enter daily sales entries.
Delivery and pickup of mail at post office.
Miscellaneous check deposits – Deposit and create enter journal entries as needed and ensure checks are secure in Donor Development department.
Assist with accrual process of invoices/utilities for month end close.
Email month end AR statements and communicate late payments if needed.
Reconcile AR invoices to month end reporting spreadsheet.
Review AP statements for missing invoices, follow-up accordingly.
Assist with collection of data requested by auditors, Controller or CFO during annual audits.
Back-up assistance with other Administration Office daily responsibilities – Greeting Visitors; Accepting Packages and/or Deliveries.
Attend and participate in team meetings.
Perform other related duties and projects assigned by the Controller; assist in ad hoc projects as directed by the Controller.
Promote RMA Safety Program and in alignment with the Injury and Illness Prevention Program (IIPP) and Smith Systems policies and procedures, model safe work practices.
A “Servant Leader” in actual everyday situations in alignment with RMA’s Lead Like Jesus commitment and Mission/Vision/Values.