Accounting/Bookkeeping Specialist
About The Position
At Avi & Co., we set the benchmark for excellence in the luxury watch and jewelry industry. Known for delivering exceptional timepieces from the world’s most luxurious brands, such as Richard Mille, Audemars Piguet, Patek Philippe, and Rolex, as well as our own line of watches and fine jewelry, we pride ourselves on our industry leadership and commitment to excellence. We are seeking a highly organized and detail-oriented Accounting/Bookkeeping Specialist to support the Director of Finance with day-to-day financial operations and executive-level administrative tasks. The ideal candidate will manage bookkeeping, invoicing, financial reporting, and filing systems, while coordinating with merchants, tenants, and business partners. This role requires strong QuickBooks and Excel skills, the ability to manage multiple priorities independently, maintain strict confidentiality, and ensure the accurate and timely completion of all financial and administrative duties.
Requirements
- Minimum 4+ years of high-level accounting or finance administrative experience, preferably supporting C-level or other senior executives.
- At least 2 year of hands-on bookkeeping experience.
- Bachelor’s degree in Accounting, Finance, or a related field required.
- Proficiency in QuickBooks and Microsoft Excel is required.
Nice To Haves
- Exceptional attention to detail and strong organizational skills.
- Demonstrated ability to work with sensitive and confidential information with a high degree of discretion.
- Proven ability to work under pressure and meet deadlines in a fast-paced, evolving environment.
- Strong multitasking skills and the ability to manage competing priorities effectively.
- Consistent track record of accurate and timely task completion.
- Excellent verbal and written communication skills.
- Proactive problem-solver with the ability to anticipate issues and address them before they escalate.
- Strong sense of urgency and ownership over responsibilities.
Responsibilities
- Work closely with and provide direct support to the Director of Finance.
- Perform day-to-day accounting tasks, including processing and tracking bills and invoices, contacting merchants about charges, submitting payments, and ensuring all items are recorded and properly filed.
- Enter and maintain all financial records in the bookkeeping software; create and update supporting spreadsheets and databases as needed.
- Prepare routine financial reports and statements, and generate additional reports or analyses upon request.
- Maintain organized systems for filing, scanning, and archiving financial and administrative documents (both digital and physical).
- Handle property-related administrative tasks, including processing rent requests and receipts, drafting and updating leases, maintaining tenant records and communications, and preparing basic property documentation.
- Build familiarity with clients, partners, attorneys, and other key contacts to manage requests efficiently and professionally.
- Take initiative, work independently, and propose practical, creative solutions to streamline processes and support projects.
- Perform additional tasks and general office duties as assigned by the Director of Finance.
Benefits
- Oxford/UHC Medical Insurance.
- VSP Vision & Guardian Dental Insurance.
- Time Away - (Paid sick days, paid vacation days, and paid holidays).
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What This Job Offers
Job Type
Full-time
Career Level
Senior
