Accounting Associate

Gateway Technical College•Kenosha, WI

9d•Onsite

About The Position

Support accurate financial operations, responsive service, and responsible stewardship of Gateway Technical College resources. The Accounting Associate is responsible for the accurate and timely processing, reconciliation, and maintenance of cash receipt transactions and related financial records to support the college’s accounting operations. This position ensures the integrity of financial information through timely transaction processing, account reconciliations, discrepancy research, and adherence to established accounting procedures and internal controls. Through effective financial record management and responsive service to campus partners, the Accounting Associate supports accurate reporting, operational efficiency, and responsible stewardship of institutional resources.

Requirements

Four years of experience in accounting, financial operations, or related analytical work, or an equivalent combination of education and relevant work experience.
Experience using financial systems, databases, spreadsheet-based reporting tools, Excel, ERP systems, or similar platforms.
Experience performing account, transaction, and financial record reconciliations, including identifying, researching, and resolving discrepancies in a timely manner.
Candidates must be legally authorized to work in the United States on a permanent basis.
Verification of employment eligibility will be required at the time of hire.
Employment is contingent upon an acceptable background check.

Responsibilities

Process and record college cash receipts from ACH payments, checks, credit cards, and other payment sources.
Ensure cash receipt transactions are accurately and promptly posted to applicable financial systems.
Perform daily cash reconciliation activities involving bank activity, cashier transactions, and electronic payment systems.
Identify and research discrepancies found during daily reconciliation activities.
Complete monthly reconciliations of assigned bank accounts to the general ledger.
Research outstanding items and support timely resolution of account differences.
Investigate unmatched payments, unidentified checks, billing inconsistencies, and other transaction-related issues.
Maintain accurate accounting records, transaction documentation, and supporting materials.
Follow established accounting procedures, financial controls, and documentation standards.
Support annual accounting processes, including payroll accruals and related financial reporting and reconciliation activities.
Respond to inquiries related to cash receipts, payment activity, account transactions, and financial processes.
Provide accurate information and appropriate assistance to campus partners.
Communicate with departments, employees, and other contacts to research payment discrepancies and gather information.
Support timely resolution of financial issues through professional written and verbal communication.
Deliver responsive, service-oriented support while maintaining compliance with established accounting processes and financial procedures.
Participate in departmental initiatives, institutional projects, and cross-functional activities that support accounting operations and college priorities.
Maintain current knowledge of accounting practices, financial procedures, and technology systems related to assigned responsibilities.
Perform other duties as assigned in support of departmental and institutional operations.