Accounting Associate

Association of Former Students of Texas A & M Univ • College Station, TX

5d • Onsite

About The Position

The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund, scholarships, alumni engagement programs, and support of students and former students, we create meaningful opportunities for Aggies to stay connected and strengthen the Texas A&M community. Our newest colleague will join a highly motivated team dedicated to advancing this mission through accurate financial stewardship and operational excellence. The Accounting Associate plays a vital role in supporting the financial operations of The Association by ensuring transactions are processed accurately, records are maintained with integrity, and internal customers receive exceptional service. The ideal candidate will demonstrate a strong attention to detail, accountability, initiative, and a commitment to continuous improvement while serving as a professional ambassador for The Association and Texas A&M University.

Requirements

• Ability to work effectively in a professional environment while managing multiple priorities and deadlines.
• Strong organizational, time management, and problem-solving skills.
• Ability and willingness to work collaboratively with teammates while prioritizing internal and external customer satisfaction.
• Strong written and verbal communication skills.
• Ability to effectively communicate with and support a diverse population.
• High attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and professionalism when handling sensitive information.
• Proficiency with: Microsoft Excel, Microsoft Teams, Microsoft SharePoint, Microsoft Outlook
• Strong aptitude for learning and utilizing business technologies and financial systems.
• Ability to follow documented procedures and internal controls.
• Willingness to work overtime during peak periods with a positive attitude.
• One to two years of accounting experience as an accounting associate, accounting clerk, bookkeeper, accounting generalist, or in a similar accounting support role.
• Experience processing financial transactions and maintaining accounting records.
• Experience working with spreadsheets, accounting systems, or financial software.
• Demonstrated ability to handle detailed work accurately and consistently.

Nice To Haves

• Experience working with accounting, financial reporting, workflow, document management, or ERP systems.
• Experience supporting automation, technology implementation, or process improvement initiatives.
• Experience supporting accounts payable, accounts receivable, cash management, reconciliations, or month-end close processes.
• Experience working with nonprofit organizations, higher education institutions, or service-oriented organizations.
• Experience with financial systems, workflow technologies, and process improvement initiatives.
• Associate degree in Accounting, Finance, Business Administration, or a related field.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Responsibilities

• Maintain a high standard of professionalism, confidentiality, customer service, and integrity.
• Process and support accounting transactions and financial activities with accuracy and attention to detail.
• Support accounts payable, cash management, revenue processing, and accounting operations.
• Maintain accounting records and documentation in accordance with organizational policies and procedures.
• Monitor workflows, accounting queues, and communication channels to ensure timely processing and resolution of items.
• Perform accounting duties in compliance with internal controls, approval requirements, and established procedures.
• Support accounting technology initiatives, automation efforts, and process improvements.
• Identify discrepancies, exceptions, and control concerns and assist in resolving issues.
• Collaborate with teammates to ensure continuity, accuracy, and timely completion of accounting processes.
• Participate in organizational activities and support Association-wide initiatives.
• Review, route for approval, and process business transactions and supporting documentation with accounting and financial impacts, including payable expenses, cash deposits, billing, cash receipts, business credit card activity, journal entries, and related transactions.
• Support the accounts payable and disbursement cycle through document review, payment preparation, vendor maintenance, tax documentation, and annual reporting requirements.
• Verify transactions for accuracy, adequate supporting documentation, and proper authorization before posting to accounting systems.
• Assist with billing activities, revenue processing, collections support, and responses to routine customer inquiries.
• Receive and safeguard checks and cash, maintain custody records, and prepare timely deposits in accordance with established controls.
• Review bank activity, transaction reports, control logs, and supporting records for accuracy, completeness, and proper authorization.
• Prepare recurring journal entries, schedules, inventory records, and reconciliations as part of the accounting close process.
• Document completed work and maintain supporting records within the accounting close management system.
• Maintain complete, accurate, and accessible accounting records, including scanning, filing, retention, and status tracking.
• Monitor shared accounting mailboxes, work queues, control logs, and project management tools.
• Route requests and communicate status updates, missing information, and identified exceptions.
• Process incoming mail and accounting documents while maintaining confidentiality and adherence to information security practices.
• Provide responsive support to departments, customers, vendors, and teammates.
• Research routine issues and escalate higher-risk matters when appropriate.
• Perform administrative and operational tasks supporting the Accounting team.
• Perform work according to documented procedures, segregation of duties requirements, approval limits, review controls, and organizational policies.
• Identify and document discrepancies, incomplete information, and control concerns.
• Utilize current and emerging accounting, banking, reporting, document management, workflow, and productivity technologies.
• Support system implementations, upgrades, integrations, testing activities, data validation, process mapping, and procedure updates.
• Leverage approved automation and data tools to improve efficiency, accuracy, documentation quality, and data protection.
• Identify opportunities to standardize, simplify, automate, or strengthen accounting processes and controls.
• Maintain process documentation, procedures, and departmental checklists.
• Cross-train with teammates to ensure departmental continuity and coverage.
• Actively contribute toward efforts to achieve our culture, engagement, and fundraising goals.
• Participate in various Association-wide activities including, but not limited to, Aggie Muster, Aggie Ring Day, Reunions, Distinguished Alumni Gala, Pass It Back Day, All-Aggie Grad Party, All-Aggie Hullabaloo, Board and Leadership Council meetings, and internal event teams and task committees.
• Provide on-site support for Board and Leadership Council meetings and other Association functions.
• Represent The Association as needed at external events.
• Serve as an ambassador by meeting our Team Expectations and fostering relationships with students, former students, parents, faculty, staff, and friends of Texas A&M University.
• Support The Association's marketing, communications, branding, and fundraising initiatives.
• Exemplify our Core Values: Respect, Excellence, Loyalty, Leadership, Integrity, and Service.

Benefits

• health insurance
• dental insurance
• vision insurance
• life insurance equal to annual income
• savings plan with six-year vesting
• long-term disability insurance
• exceptional holiday and paid time off schedules
• designated nonprofit employer for the Public Service Loan Forgiveness student loan program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED