Accounting Associate

ZERO IMPACT ENERGY • Newport Beach, CA

8d • $26 - $28 • Onsite

About The Position

The Accounting Associate supports day-to-day accounting operations, including accounts payable, accounts receivable, vendor relations, account reconciliations, bank and credit card activity, month-end close, year-end reporting, and related administrative support. This position is expected to maintain accurate records, meet deadlines, communicate professionally, and follow established accounting policies and procedures.

Requirements

• Strong attention to detail and commitment to accuracy.
• Strong organizational skills and ability to prioritize competing tasks.
• Effective time management and ability to meet deadlines.
• Strong written and verbal communication skills.
• Professional interpersonal and customer service skills.
• Problem-solving ability and willingness to follow issues through to resolution.
• Strong work ethic, integrity, reliability, and accountability.
• Ability to work independently and collaboratively.
• Proficiency with computer systems and ability to learn multiple software applications.
• Strong knowledge of Microsoft Office Suite.
• Associate degree in Accounting or equivalent experience preferred.
• 3+ years of related accounting experience preferred.
• Basic knowledge of GAAP.
• Proficiency with accounting software such as QuickBooks Online (QBO) and NetSuite.
• Experience working with multiple accounting, payment, or operational systems preferred.
• Ability to periodically lift up to 50 pounds when performing occasional administrative or shipping-related duties.
• Be organized, efficient, and effective at prioritizing tasks.
• Provide professional and responsive customer service to internal and external stakeholders.
• Abide by and uphold company and department policies and procedures.
• Protect confidential financial, vendor, employee, and company information.

Responsibilities

• Assist with accounts payable processing and vendor communications.
• Perform timely reconciliations of all credit card transactions across multiple systems.
• Maintain professional relationships with vendors and creditors and assist with resolving account discrepancies.
• Collect and maintain vendor tax information, including W-9s, and assist with annual 1099 preparation.
• Maintain organized electronic records of invoices, payments, vendor documentation, and other accounting records.
• Complete vendor and credit applications as needed.
• Assist with month-end close by collecting vendor statements, identifying missing invoices, categorizing credit card transactions.
• Assist with year-end reporting and other accounting projects as assigned.
• Retrieve, open, and distribute incoming mail and accounting-related correspondence.
• Work with other departments to obtain information, documentation, approvals, and follow-up needed to support Accounting operations.
• Assist with special projects and other administrative duties assigned by the Accounting Manager or senior leadership.
• Maintain organized electronic and physical files for administrative and accounting documentation.
• Prepare shipping labels and packages when requested to support company operations.
• Maintain company insurance administration, including monitoring payments, tracking renewal dates, and helping ensure policies remain current.
• Coordinate office supply replenishment and maintain adequate administrative supplies.

Benefits

• Company parties
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree