Accounting Associate

Illinois College•Jacksonville, IL

11h•Onsite

About The Position

The Accounting Associate serves as a welcoming first point of contact for employees and students of the College. This position assists employees and students on a daily basis with their purchasing and reimbursement requests, processes petty cash requests, maintains a cash drawer, and answers phones.

Requirements

Associates or Bachelors degree preferred, or 5+ years of Accounting and Financial experience
Intercultural competency; ability to work with individuals of diverse backgrounds
Advanced level of detail orientation, trustworthiness, and confidentiality required
Ability to develop and maintain collaborative working relationships, engage in creative problem-solving and extend enlightened hospitality when working with others
Ability to communicate effectively, both orally and in writing
Proficient in Microsoft Excel and Word
Effective time management and prioritization skills

Responsibilities

Work with accounts payable coding invoices and verifying proper account numbers
Review requisitions and reimbursements for proper approval and supporting documentation
Assist with reconciling Purchasing card transactions
Assist with maintaining the electronic workflow process for purchasing
Assist Accounts Payable Coordinator with organizing checks and preparing them for mailing
Assist students with setting up direct deposit for refunds and reimbursements
Reconcile the daily cash drawer
Manage vendor onboarding and maintaining current addresses
Assist student organizations with agency account activity reports
Assist department heads with budget questions
Review and process the Office of Advancement contributions
Issue receipts to customers
Prepare and post journal entries
Prepare daily IC store deposits
Assist with audit requests and reconciliations
Collaborate with the campus on billing third parties for rental of facilities and events
Function as a substitute for the Accounts Payable Coordinator, as necessary