Accounting Associate

Red River Commodities•Fargo, ND

28d•Onsite

About The Position

Red River Commodities is seeking a detail-oriented and highly organized Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist will be responsible for processing and managing the company's account payable functions to ensure accurate and timely payments to vendors. This role is crucial to maintaining strong vendor relationships and supporting the financial operations of Red River Commodities as we continue to transform specialty crops into high-quality food ingredients.

Requirements

Degree in Accounting, Finance, or a related field or equivalent work experience
2+ years of experience in accounts payable or general accounting, preferably in a manufacturing or food production environment. Experience with high-volume invoice processing is highly preferred.
Familiarity with accounting software (e.g., QuickBooks, Microsoft Dynamics, or similar ERP system). Advanced Excel skills are required for data entry, reporting, and reconciliation tasks.
Strong attention to detail and accuracy in processing invoices, payments, and financial records.
Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a demanding environment.
Strong written and verbal communication skills, with the ability to communicate effectively with internal teams and external vendors.
Ability to analyze data, identify discrepancies, and work independently to resolve issues promptly.
Ability to work well with cross-functional teams and collaborate effectively in a dynamic work environment.
Ability to manage sensitive financial information with discretion and maintain confidentiality.

Responsibilities

Review, verify, and process a high volume of vendor invoices for payment. Ensure invoices are accurate, properly coded, and comply with company policies and procedures.
Perform three-way matching of purchase orders, receiving documents, and vendor invoices to verify accuracy, resolve discrepancies, and ensure timely and accurate payment processing in accordance with company policies and procedures.
Reconcile vendor statements and accounts, ensuring that any discrepancies or outstanding balances are identified, investigated, and resolved in a timely manner.
Assist with tracking and reporting on departmental expenses. Ensure all expenditures are properly authorized and coded to the correct general ledger accounts.
Accurately enter all accounts payable data into the accounting system. Maintain organized and up-to-date records of all payment transactions, invoices, and supporting documentation for audit and reporting purposes.
Serve as a point of contact for vendors and suppliers, answering inquiries related to invoice status, payment schedules, and account discrepancies. Foster positive relationships with vendors to support business operations.
Assist with weekly and ad hoc payment processing activities, ensuring invoices are accurately reviewed, approved, and paid according to established payment terms while maintaining compliance with internal controls and company policies.
Ensure that all payments and transactions comply with company policies, internal controls, and applicable tax laws. Assist with tax reporting and audit data compilations as needed.
Assist the accounting team with month-end and year-end closing procedures, providing necessary documentation and reporting to ensure timely and accurate financial statements.
Continuously evaluate accounts payable processes for efficiency and accuracy, suggesting and implementing improvements as needed.
Work closely with internal departments, including Purchasing, Receiving, and Operations, to ensure that purchase orders, receiving reports, and invoices are matched and processed promptly.