Accounting Associate - Payables

Bauer Equipment America Inc•Conroe, TX

1h•Onsite

About The Position

BAUER Equipment America is a leading global provider of foundation equipment and support to the foundation construction industry. We have offices and dealer network with locations throughout the United States. Recognized for its technological advances and innovation, BAUER Equipment America represents BAUER Maschinen across North and Central America. We are headquartered in Conroe, Texas and we operate a facility in Livermore, California. We are looking for an Accounting Associate - Payables for our Conroe, TX location. This is a temp to hire position and would report to the Finance Manager. Performs any combination of routine calculating, posting business transactions, processing invoices, and verifying financial data for use in maintaining accounts payable records. Ensures 3 way match and 2 way match is in place. Ensures proper general ledger and cost center coding of invoices. Processes checks to pay invoices weekly and reimbursable employee expenses bi-monthly. Posts invoices, purchase orders, and expense reports. Pulls invoices to match checks. Maintains adequate check stock. Maintains vehicle files, ensuring inspections and registrations are current. Processes refund checks. Acts as secondary administrator on cell phone account. Initiates, maintains and pays leases for corporate housing. Maintains and pays lease for property in California. Maintains contract for postage meter. Maintains log for offsite storage of archived files. Sends, retrieves, and returns files to offsite storage as needed. Prepares accounts payable aging report. Orders, receives, and distributes office supplies for the company. Maintains files and updates to company’s insurance policies. Submits quarterly reports to the insurance broker for Ocean Cargo Policy. Performs research and special projects as directed by management. Relieves the receptionist as necessary. May have lead responsibilities over entry level accounting staff. Knows and understands operating and technical procedures and workplace instructions. Carries out work assignments to the highest quality level. Performs various other duties and activities as assigned by the supervisor.

Requirements

High school diploma or as deemed sufficient by management.
SAP knowledge a plus.
Proficient in Microsoft Office including Word and Excel.
Able to: maintain a high level of confidentiality; apply reasoning to solve practical problems; interpret a variety of instructions furnished in written, oral diagrammatic, or schedule form; multi-task in a fast-paced environment and possess excellent communication skills.
3-5 years of directly related training and/or experience.

Nice To Haves

SAP knowledge a plus.

Responsibilities

Performs any combination of routine calculating, posting business transactions, processing invoices, and verifying financial data for use in maintaining accounts payable records.
Ensures 3 way match and 2 way match is in place.
Ensures proper general ledger and cost center coding of invoices.
Processes checks to pay invoices weekly and reimbursable employee expenses bi-monthly.
Posts invoices, purchase orders, and expense reports.
Pulls invoices to match checks.
Maintains adequate check stock.
Maintains vehicle files, ensuring inspections and registrations are current.
Processes refund checks.
Acts as secondary administrator on cell phone account.
Initiates, maintains and pays leases for corporate housing.
Maintains and pays lease for property in California.
Maintains contract for postage meter.
Maintains log for offsite storage of archived files.
Sends, retrieves, and returns files to offsite storage as needed.
Prepares accounts payable aging report.
Orders, receives, and distributes office supplies for the company.
Maintains files and updates to company’s insurance policies.
Submits quarterly reports to the insurance broker for Ocean Cargo Policy.
Performs research and special projects as directed by management.
Relieves the receptionist as necessary.
May have lead responsibilities over entry level accounting staff.
Knows and understands operating and technical procedures and workplace instructions.
Carries out work assignments to the highest quality level.
Performs various other duties and activities as assigned by the supervisor.