Accounting Associate

Legence • Edina, MN

9h • $31 - $34 • Onsite

About The Position

For more than 40 years, it has been Gilbert's mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.
Gilbert Mechanical Contractors is seeking a detail-oriented and motivated Accounting Associate to join our accounting team. This full-time, onsite role collaborates and will support a variety of clerical accounting tasks related to accounts receivable, accounts payable, and the general ledger.
This role requires a strong work ethic, self-motivation, the ability to meet deadlines, and excellent organizational skills. Proficiency with Microsoft Excel is required; experience with Sage 300 is a plus.

Requirements

• Associate degree in Accounting, Finance, or a related field (or equivalent work experience)
• 2+ years of experience in an accounting or administrative support role
• Proficiency in Microsoft Excel (pivot tables, formulas, and data entry)
• Strong attention to detail and accuracy
• Excellent time management and organizational skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong interpersonal and communication skills
• Familiarity with basic accounting principles and procedures

Nice To Haves

• Experience with Sage 300 or other accounting software preferred

Responsibilities

• Daily Deposits and Cash Receipts
• Electronically scan and deposit all received checks daily
• Adjust non-scannable items in bank deposit software and reconcile totals
• Post cash receipts (checks and ACH deposits) in Sage, coded to the appropriate job or GL account
• Research and resolve payment discrepancies
• Accounts Receivable
• Conduct collection calls and follow up on aged accounts receivable
• Run D&B credit reports for new customers
• Set up new customer accounts
• Process credit card payments
• Assist with month-end AR reporting and monthly billing
• Mail monthly statements to customers with balances over 60 days
• Direct Job Costs
• Price and enter out-of-stock inventory into Sage 300 on a weekly basis
• Vehicle Administration
• Maintain and update the Vehicle Master List
• Prepare and distribute vehicle activity reports
• Manage gas card issuance, replacements, and user support
• Project Accounting Support
• Assist Project Accountant with preparation and distribution of monthly Quick Bill accounts
• Reception Support
• Provide backup phone coverage for the receptionist as needed
• Other Duties
• Send W-9s as requested
• Assist with audit responses and requests from the parent company and affiliates

Benefits

• Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
• Financial Benefits: 401(k) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree