Accounting Associate II

City of Austin

1d•$24 - $28•Onsite

About The Position

Provide accounting and financial support to city management by processing, researching and analyzing accounting data and transactions; prepare basic financial reports and financial statements. This non-exempt position is a member of the Accounts Payable unit of the Austin Police Department Finance Division, and is primarily responsible for all travel processing and petty cash activity within the department. This involves efficiently coordinating and paying training registrations, booking cost-effective flights, coordinating and processing travel advance payments, coordinating and processing travel expense claim documents. The position must also effectively communicate with internal and external customers in timely and professional manner. The position handles a petty cash fund with frequent transactions, processes accounts payable documents, and other job duties/assignments as needed.

Requirements

Knowledge of Generally Accepted Accounting Principles (GAAP)
Knowledge of financial reporting concepts and preferred business practices.
Skill in analyzing and interpreting financial records.
Skill in processing large volumes of numerical data
Skill in identifying problems and recommending solutions
Skill in effective verbal and written communication.
Skill in operating a personal computer and related equipment.
Skill in performing basic mathematical calculations.
Skill in classifying fiscal data and compiling reports.
Skill in developing complex spreadsheets.
Ability to plan and organize tasks to complete projects.
Ability to handle multiple tasks and prioritize duties
Ability to resolve problems or situations requiring the exercise of good judgment.
Ability to establish and maintain good working relationships with other City employees and the public.
Graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics.
Up to four (4) years of related experience may be substituted for education.
Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.
Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Nice To Haves

Two or more years accounting experience with an emphasis on handling and processing high volumes of accounts payable documents and/or travel.
Intermediate proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
Ability to travel to different work locations.

Responsibilities

Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions.
Prepares asset, liability, and capital account entries by compiling and analyzing account information.
Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls.
Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data.
Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
Research and reconciles accounting transactions, fixes discrepancies.
Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
Assists in the development of guidelines, procedures and templates for financial review and reporting.
Maintains accounting controls and financial security by following policies and procedures and internal controls.