Accounting Associate II
About The Position
As an Accounting Associate II within the Recovery Division, you will be responsible for receiving, distributing, and processing cash, checks, credit card and ACH payments daily from DHHS offices statewide. You will record all incoming receipts appropriately upon arrival to ensure proper tracking and reporting, making sure all payments are accounted for in the general ledger within three business days. You will review and verify backup, prepare for the mail currier’s pickup/ delivery, and monitor the Cash Management team’s electronic mailbox for proper work distribution. You will prepare and process payment transactions for our Benefit Recovery line of business as well as complete monthly credit card documents for DHHS merchant accounts and MaineCare enrollment fees. You will identify priorities, organize and delegate work to team members, in coordination with management expectations. This position serves as the first point of contact for this team; responding to inquiries, resolving issues and determining if situations require escalation to management. This position will also be responsible for reviewing overall cash management operations, looking for areas of improvement, implementing necessary process changes and/or identifying operational efficiencies that can be gained by standardizing processes. Aside from contributing to the timely flow of transactions you will work with internal and external customers to appropriately deposit funds and identify opportunities to improve and standardize process. The successful candidate should possess excellent communication skills, extraordinary attention to detail and the ability to foster interpersonal relationships with co-workers, internal and external customers alike.
Requirements
- Entry-level to intermediate Training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters.
- All positions in this classification assume the qualifications of: Accounting Associate I.
- Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment.
- Proven ability to effectively schedule work, delegate, instruct, review and monitor the work of support staff.
- Prior experience and/ or education which demonstrates knowledge of GAAP/ GASB, analyzing accounting data, and accounting reconciliations.
Responsibilities
- Receiving, distributing, and processing cash, checks, credit card and ACH payments daily from DHHS offices statewide.
- Recording all incoming receipts appropriately upon arrival to ensure proper tracking and reporting, making sure all payments are accounted for in the general ledger within three business days.
- Reviewing and verifying backup, preparing for the mail currier’s pickup/ delivery, and monitoring the Cash Management team’s electronic mailbox for proper work distribution.
- Preparing and processing payment transactions for our Benefit Recovery line of business as well as completing monthly credit card documents for DHHS merchant accounts and MaineCare enrollment fees.
- Identifying priorities, organizing and delegating work to team members, in coordination with management expectations.
- Serving as the first point of contact for the team, responding to inquiries, resolving issues and determining if situations require escalation to management.
- Reviewing overall cash management operations, looking for areas of improvement, implementing necessary process changes and/or identifying operational efficiencies that can be gained by standardizing processes.
- Working with internal and external customers to appropriately deposit funds and identify opportunities to improve and standardize process.
Benefits
- 13 paid holidays
- 12 days of sick leave
- 3+ weeks of vacation leave annually
- Health Insurance Coverage (State pays 85%-100% of employee-only premiums)
- Health Insurance Premium Credit (Participation decreases employee-only premiums by 5%)
- Dental Insurance (State pays 100% of employee-only dental premiums)
- Retirement Plan (State contributes 14.11% of employee's pay towards MainePERS)
- Six weeks of fully paid parental leave
- Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
