Accounting Associate (Accounts Payable)

Comal ISD•New Braunfels, TX

12h•Onsite

About The Position

This role is responsible for preparing and processing accounts payable transactions. The primary duties include receiving, reviewing, and processing accounts payable documents, entering information into the computer system, generating checks, and resolving payment-related issues with vendors and internal departments. The position also involves maintaining vendor records, preparing year-end reports, and ensuring proper record maintenance according to district policies.

Requirements

High School Diploma or GED is required.
One year of accounts payable, bookkeeping, or related experience.
Knowledge of acceptable accounts payable principles and practices.
Knowledge of district accounts payable policies and procedures.
Operate standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, and business operating system.
Apply basic mathematics and generally accepted accounting principles.
Communicate effectively (verbally and written).
Interact positively and collaborate with employees and vendors to enhance service delivery and customer satisfaction.
Assume major responsibilities and make independent decisions within the scope of the position.
Ability to organize and prioritize work responsibilities.

Nice To Haves

Thirty (30) semester hours of college credit with some business orientation or equivalent business school training is preferred.

Responsibilities

Receive, review, and process accounts payable documents and information, such as purchase orders, vendor bills/invoices/receipts, department budget data, etc.
Enter accounts payable information into computer system and generate check.
Resolve problems with vendors/schools regarding payments.
Balance accounts payable payments.
Assist campuses / departments with questions regarding invoices and payments.
Assist vendors with questions regarding purchase orders, invoices, and payments.
Assist with vendor records maintenance, such as notifying Purchasing of address changes and confirming payment information with vendors.
Prepare year-end reports for independent auditors.
Maintain individual user security through online systems.
Properly maintain district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
Perform other job-related duties as assigned.