ACCOUNTING ASSISTANT

Channel Islands YMCA•Carpinteria, CA

2d•$24 - $27•Onsite

About The Position

The Accounting Assistant will be responsible for entering and processing third-party payments, reconciling accounts, and assisting with month-end and year-end closing activities. This role involves processing payments, preparing journal entries, serving as backup for the Accounts Payable Manager, and generating financial reports related to accounts receivable. The position also requires communicating and training branch staff on processes, handling collections and chargebacks, resolving account discrepancies, and assisting branches with data processing for third-party agencies. Additionally, the Accounting Assistant will utilize various communication channels to follow up with members for outstanding payments in a confidential manner.

Requirements

Must be at least 18 years old
Associate’s degree (Accounting or Finance preferred); related work experience may offset degree requirement
2+ years' experience in related work preferred
Proficiency in Microsoft Office Programs and ability to quickly learn new systems
Knowledge of basic accounting principles
Complete required certifications within 60 days of hire
Complete all required Branch and Position specific trainings as required within two weeks of hire
Ability to obtain a criminal record clearance
Maintain a valid California driver’s license, active participation in the California DMV Pull Program, an acceptable driving record and approval status as determined by the Channel Islands YMCA and/or its insurance carrier

Responsibilities

Enter and process third party payments and reconcile to member and organization accounts
Assist with month-end and year-end closing activities to ensure government and agency receivable transactions are estimated and recorded into the proper accounting period
Process physical and ACH payments received at the Association Office and complete deposit procedures related to those transactions
Prepare journal entries as needed
Serve as primary backup for Accounts Payable Manager
Generate financial reports related to accounts receivable, including aging reports, cash collections, and bad debt analysis and work with staff to update billing information and collect past due balances
Communicate, coordinate and train branch staff on proper membership and operating processes and procedures
Communicate to collection agencies and chargeback centers to ensure accuracy with members disputing charges, send to collections, or those removed from collections
Work with members and staff to resolve account discrepancies and/or ensure that payments are correctly applied and received in a timely fashion
Assist branches in processing and uploading any required data and information needed by third party agencies in their billing requirements
Utilize various communication channels, such as phone calls, emails, and letters, to follow up with members and collect outstanding payments (i.e. dues and donations) in a confidential manner