Accounting Assistant

Belmont College•St. Clairsville, OH

26d•Onsite

About The Position

The Accounting Assistant, under the direction of the Director of Finance & CFO, is responsible for coordinating the accounts receivable and accounts payable functions of the Business Office. This position is also responsible for maintaining financial records, recording financial transactions, reconciling and ensuring the accuracy of accounting database information, and preparation of financial reports, while providing accurate and timely financial information.

Requirements

Associate’s degree in accounting required
Minimum 1 to 3 years’ experience in accounts receivable and accounts payable.
Excellent computer skills and knowledge of Microsoft Windows, Excel, and Word.
Excellent interpersonal and communication skills.
Independent judgment, discretion, confidentiality.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Providing customer service, including answering questions and explaining College policies and procedures, resolving problems, and answering phones.
Accepting and recording student payments, creating payment plans, and recording all forms of revenue receipts from external agencies and internal offices.
Daily reconciliation of cashier reports to cash drawers, web payments and receipts, and preparing daily bank deposits.
Manage accounts receivable functions including processing student charges, preparation of student statements, maintaining financial holds, and coding student accounts.
Coordinate student communications via email and text for payment plan reminders, tuition due date reminders, and collection notifications for past due balances.
Third-party invoicing for agency-sponsored students in coordination with various external agencies and the preparation of non-credit invoices in coordination with Workforce Development staff.
Preparation of monthly accounts receivable aging reports for Workforce Development staff.
Post financial aid disbursements, scholarships, and agency funding to student accounts in coordination with the Financial Aid Office and disburse all refunds due to financial aid, withdrawals, or overpayment.
Accounts payable function, including the review of requisitions for accuracy of general ledger accounts and ensure all required approvals and documentation are obtained. Prepare and process purchase orders, record invoices, credit memos, and disburse check and ACH payments.
Prepare purchase orders and payment vouchers in the State OAKS system for capital purchases/projects.
Monitor outstanding checks, processing voids and reissues, and requesting stop payments with the bank.
Reconciliation of purchasing credit card receipts with monthly credit card statement ensuring all required approvals and documentation are acquired.
Perform monthly bank reconciliation including electronic retrieval of check files to/from the bank.
Reconcile and import book and supply charges from eCampus and Campus Shop to College information system.
Maintain all petty cash and change funds.
Recording foundation donations and financial reports for the foundation.
Collect, sort, and distribute the mail.
Other duties as assigned.