Accounting Assistant

Cosumnes Community Services District•Elk Grove, CA

1d•Onsite

About The Position

The Cosumnes Community Services District ("District") is seeking to hire a full-time Accounting Assistant in the Office of the General Manager / Finance and Information Technology Division to join our team. The ideal candidate for this position will be someone with an interest in Finance and in public service. They will possess the following attributes and skills: Accounts payable experience Basic Excel and Microsoft Suite knowledge Detail oriented, including exceptional analytical and communication skills, and the ability to multi-task. Under direct or general supervision, performs a variety of routine to complex technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable and accounts receivable in addition to balancing and maintaining manual and computerized accounting and financial records; and performs related work as required. This position is used throughout the District and may be assigned to the Parks and Recreation, Office of the General Manager, or the Fire Departments. Functions and responsibilities expected to be performed may vary by department and area of assignment.

Requirements

Accounts payable experience
Basic Excel and Microsoft Suite knowledge
Detail oriented, including exceptional analytical and communication skills, and the ability to multi-task
Equivalent to completion of the twelfth (12th) grade.
Two (2) years of progressively responsible experience in financial and statistical record-keeping work.
Knowledge of terminology and practices of financial and account document processing and record-keeping including accounts receivable and accounts payable.
Knowledge of Federal, State, and local laws, rules, and regulations pertinent to the area of assignment.
Knowledge of basic auditing and financial reconciliation procedures and techniques.
Knowledge of business arithmetic and basic financial and statistical techniques.
Knowledge of record-keeping principles and procedures.
Knowledge of modern office practices, methods, and computer equipment and computer applications related to the work, including word processing, spreadsheet, and database software.
Knowledge of English usage, grammar, spelling, vocabulary, and punctuation.
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
Ability to perform detailed account and financial office support work accurately, independently, and in a timely manner.
Ability to audit financial and statistical data and resolve discrepancies.
Ability to interpret, apply, and explain policies and procedures.
Ability to prepare and maintain accurate records and reports.
Ability to make accurate arithmetic, financial, and statistical computations.
Ability to enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Ability to establish and maintain a variety of filing, record-keeping, and tracking systems.
Ability to understand and follow oral and written instructions.
Ability to organize own work, set priorities, and meet critical time deadlines.
Ability to operate modern office equipment including computer equipment and specialized software applications programs.
Ability to use English effectively to communicate in person, over the telephone, and in writing.
Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Nice To Haves

Advanced training or college-level coursework in accounting, finance, or closely related field is desirable.

Responsibilities

Performs a variety of routine to complex administrative and technical account support duties related to accounts receivable, accounts payable, and/or department-specific technical account duties including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
Verifies, codes, reconciles, posts, and records a variety of financial transactions including batch transactions for accounts payable and receivable; prepares and maintains databases, records, and a variety of periodic and special financial, accounting, and statistical reports; generates reports by computer and balances them appropriately.
Reconciles accounts payable and receivable transactions with appropriate documentation such as receipts, purchase orders, invoices, and bank statements; identifies and resolves routine discrepancies; elevates non-routine discrepancies to supervisor or appropriate department staff.
Assists with payroll transactions; codes, verifies, and posts payroll timesheets according to established procedures; assists in maintaining or updating payroll related spreadsheets.
Performs a variety of mathematical calculations; computes charges, interests, penalties, refunds, and other financial data.
Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
Enters, compiles, and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned.
Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.
Performs general office support duties such as greeting customers in person and over the phone, opening and routing mail and deliveries, preparing correspondence, filing and record keeping, and duplicating and distributing various written materials.
Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
Assists supervisor(s) with special projects as required.
Performs other duties as assigned.