Accounting Assistant

International City County Management • Washington, DC

1d • $44,009 - $55,011 • Hybrid

About The Position

ICMA is seeking an entry-level Accounting Assistant responsible for performing daily accounting tasks and other clerical duties. This includes data entry, processing invoices, tracking payments related to Accounts Payable functions, and providing administrative support to the Finance and Contracts Administration team. The ideal candidate will work onsite in our Washington, D.C., Headquarters three days a week or more, as needed, based on the organization's priorities. The salary for the Accounting Assistant is based on experience, with a range of $44,009 - $55,011. The Accounting Assistant reports to the Director of Finance/Controller.

Requirements

• Associate's degree in Finance, Accounting, Business Administration, or related field or 1-3 years of related work experience in lieu of degree
• One to two years of experience in accounting or finance
• Basic understanding of accounting concepts
• Knowledge of accounts payable and invoice handling processes
• Ability to work independently or collaboratively as appropriate for the assignments
• High attention to detail, ensures accuracy in completion of work with strong/independent follow-through
• Ability to adapt quickly and learn/retain information related to various forms and procedures to ensure consistency and accuracy of output
• Strong work ethic; commitment to meeting deadlines
• Excellent organizational and time management skills
• Interpersonal and communication skills
• Customer service skills
• Proficiency in MS Office Suite
• A high-speed Internet connection is required when working virtually. Personnel will provide the Internet service at their own expense. The internet connection must be of sufficient bandwidth to allow the team member to efficiently perform their regular job functions and participate in virtual meetings.
• The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Responsibilities

• Maintain and monitor the Accounts Payable shared inboxes for incoming requests and inquiries.
• Enter vendor invoices, expense reports, journal entries, and cash receipt vouchers into the Deltek Costpoint financial system.
• Establish wire transfer payment requests through banking and third-party payment platforms.
• Prepare payment request vouchers for recurring payments across various business units.
• Assist with collection of documentation from staff, customers, and vendors.
• Perform payment processing activities, including mailing checks and communicating payment confirmations to the appropriate individuals and entities.
• Assist with various Accounts Receivable duties, including recording receipts in the Association Management System (netFORUM), collection of payments, issuance of invoices, and follow-up with customers on past-due accounts.
• Perform monthly closing tasks, including clearing outstanding AP checks, creating journal entries, and reconciling assigned accounts.
• Generate Project Status Reports (PSRs) from Deltek Costpoint following month-end close.
• Support the annual audit process by preparing documentation and responding to audit requests.
• Perform other duties and responsibilities as assigned.

Benefits

• employer sponsored health, dental, life, disability, and employee assistance benefits
• Paid time off to include vacation, sick leave, holidays, and floating days
• Generous retirement plan
• Opportunities for ongoing professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree