Accounting Assistant

Upstate Veterinary Specialties • Town of Colonie, NY

7d • $21 - $25 • Onsite

About The Position

The Accounting Assistant supports the maintenance of accurate financial records for Upstate Veterinary Specialties and related entities. The role handles accounting-system and other system entries, maintains financial spreadsheets, posts and adjusts journal entries, reconciles financial transactions, allocates funds and expenses, and supports accounts payable, accounts receivable, payroll, and month-end and year-end accounting activities.

The position is onsite in Latham, New York, with a Monday–Friday schedule from 9:00 a.m. to 5:30 p.m. The listed pay range is $21.00–$25.00 per hour.

Requirements

• At least 1 year of experience in accounting or a related financial role.
• Demonstrated technical and computer skills.
• Strong attention to detail and accuracy when entering, reviewing, and reconciling financial information.
• Proficiency with Microsoft Excel and other computer applications, and ability to learn and effectively use new accounting systems and software.
• Strong organizational and time management skills, with ability to prioritize multiple tasks and meet deadlines.
• Working knowledge of basic accounting principles and practices, including accounts payable, accounts receivable, and account reconciliations.
• Strong analytical and problem-solving skills, including ability to identify discrepancies, research issues, and determine appropriate next steps.
• Effective written and verbal communication skills and ability to collaborate professionally with the Finance team and other departments.
• Ability to work independently, manage assigned responsibilities, and recognize when additional guidance or support is needed.
• Ability to maintain confidentiality and exercise discretion when handling financial, employee, and client information.
• Willingness to learn new processes and systems, adapt to changing priorities, and identify opportunities to improve efficiency, accuracy, and workflow.

Nice To Haves

• Associate's or bachelor's degree in Finance, Accounting, Statistics, Economics, Mathematics, or a related field; equivalent education and experience are considered.
• Experience with database systems.
• Knowledge of QuickBooks Online.
• High proficiency with Microsoft Excel.

Responsibilities

• Manage daily cash handling, reconciliation, client payments, bank deposits, and payment partner transactions, including troubleshooting discrepancies.
• Support accounts payable and accounts receivable processes, including invoice management, payment plans, collections, credit card disputes, and account reconciliation.
• Prepare payroll files, journal entries, and monthly cost allocations by department and doctor.
• Assist with month-end and quarter-end closing activities, including expense allocations, intercompany transactions, sales and use tax filings, and financial reporting.
• Maintain accurate accounting records, spreadsheets, reports, and supporting documentation.
• Assist with reviewing accounts receivable, profit and loss statements, balance sheets, staffing reports, and other financial reports.
• Support the development and improvement of accounting processes and procedures to promote accuracy, efficiency, and compliance.
• Assist with financial projects, reporting, analysis, and other accounting duties as assigned.
• Perform other duties as assigned to support the Accounting and Finance team.

Benefits

• Fully paid medical insurance.
• Fully paid dental insurance.
• Fully paid long-term disability insurance.
• Retirement plan with company match.
• Generous paid time off.
• Pet insurance stipend.
• Uniform allowance.
• Employee appreciation events.
• Ongoing learning and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed