Accounting Assistant- Part Time

ARCH•Whitehall, PA

9d•Onsite

About The Position

The Accounting Specialist is responsible for supporting day-to-day accounting operations, including accounts payable, accounts receivable, invoicing, payroll processing, cash management, collections, and financial reporting. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while providing excellent support to internal and external stakeholders in a fast-paced manufacturing environment.

Requirements

High School Diploma or GED required
1-3 years of accounts payable and receivable or general accounting experience
Basic understanding of accounting principles, standards, concepts, and regulations
Accounts payable and receivable knowledge
Knowledge of general accounting procedures
Strong attention to details
Ability to thrive in a changing, fast-paced growing and dynamic business.
Detail oriented and able to manage multiple projects simultaneously.
Effective at fostering strong relationships with multiple levels of the organization.
Prioritize and plan work activities, use time efficiently.
Able to research and resolve problems independently.
Follow instructions and respond to management direction, as needed.
Comfortable working with Microsoft Office (Word, Excel, Outlook)

Nice To Haves

College Degree or equivalent work experience preferred.

Responsibilities

Run daily invoicing.
Process cash receipts
Update daily cash report.
Update and send daily sales and bookings report.
Produce sales by customer reports.
Contact customers’ accounting departments for collection of aged receivables.
Process accounts payable invoices, ensuring proper coding to the G/L
Conduct 3-way match of invoices against purchase orders and packing slips and resolve discrepancies.
Match receipts/purchase orders to credit card statements and expense reports.
Assist in managing capital projects which may include tracking expenditures, monitoring the status of projects and tagging new assets placed in service.
Process checks for approved payments to vendors.
Prepare Positive Pay file for upload to bank website.
Prepare and print annual 1099’s.
Process weekly payroll.
Respond to accounts payable and receivable inquiries.
Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
Assist with journal entries and reconciliations of General Ledger accounts.