Accounting Assistant

Everest Recovery Centers LLC•Providence, RI

28d•$50,000 - $65,000•Remote

About The Position

The Accounting Assistant plays a key role in supporting the Finance team by managing day-to-day transactional accounting functions across Accounts Payable, Accounts Receivable, and cash management. This role reports directly to the Accounting Manager and works closely with cross-functional teams to ensure accurate, timely financial processing and reporting. This is a fully remote position requiring strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced healthcare environment. Candidates must currently reside in Rhode Island or Massachusetts.

Requirements

2+ years of accounting or bookkeeping experience
Strong understanding of basic accounting principles (AP, AR, cash applications)
Experience with accounting software and Excel
High attention to detail and strong organizational skills
Ability to manage recurring deadlines and multiple workflows
Candidates must reside in RI or MA

Nice To Haves

Experience in healthcare, multi-location environments, or family office accounting
Familiarity with EHR systems and third-party payment posting
Experience with 1099 preparation and CAM billing
Detail-oriented with a high degree of accuracy
Strong time management and prioritization skills
Effective written and verbal communication
Ability to work independently in a remote environment
Collaborative mindset across departments

Responsibilities

Enter and process vendor invoices accurately and timely
Maintain vendor records, including onboarding, updates, and compliance documentation
Assist with payment processing and ensure proper coding and approvals
Prepare and distribute monthly Piccoli Family Office invoices
Assist with quarterly CAM (Common Area Maintenance) invoice preparation
Support AR tracking and reconciliation activities as needed
Record and reconcile daily cash receipts across multiple clinics
Maintain and track daily cash receipts journals for each location
Communicate weekly bank balances to Finance leadership
Ensure accurate posting of all cash receipt activity
Allocate and reconcile company credit card transactions
Record credit card payments in the accounting system
Ensure proper documentation and adherence to company policies
Post third-party payments within the EHR system based on reporting outputs
Ensure accurate linkage between accounting records and billing systems
Collaborate with Revenue Cycle team to resolve discrepancies
Prepare and file annual 1099s in compliance with IRS requirements
Assist with audit support and documentation requests as needed
Compile and distribute weekly Financial Vital Signs reports to key stakeholders
Support ad hoc reporting and analysis requests