Accounting Assistant

SANDRI ENERGY LLC•Greenfield, MA

9d•$23 - $28•Onsite

About The Position

The Accounting Assistant provides core bookkeeping, administrative, and operational finance support across multiple business entities. This role is responsible for daily sales recaps, credit card and bank reconciliations, coupon processing, inventory/fleet card management, and general billing support.

Requirements

1–3 years of experience in bookkeeping, accounting assistance, or sales reconciliation preferred.
Experience with POS/ERP software (e.g., E3, Great Plains/GP, E-store) and Microsoft Excel.
Strong attention to detail, numerical accuracy, ability to handle multi-entity reconciliations, and clear written/verbal communication skills.
Ability to organize multiple priorities and deadlines
Superior organizational and general accounting skills
Strong written and spoken communication skills using the English language
Good judgment and strong character/professional ethics

Responsibilities

Print daily recaps for 16 C-stores, cross-referencing E-store data with Atlas reports for accuracy.
Reconcile daily cash deposits, credit card payments, merchant payouts, and processing fees against bank statements, independent third-party documentation and internal logs.
Manage scheduling logs for 7 unattended stations and 6 commissioned agents, attaching shifts and logging meter readings daily.
Perform credit card reconciliations and verify bank deposits across designated banking accounts and store software. Identify, correct, and document any deposit discrepancies.
Verify sales tax calculations, paid-on-account balances, cash over/short entries, and open-item offset credits.
Review daily station close envelopes, sort/count product coupons, log them into tracking spreadsheets, and submit them to clearinghouses for redemption.
Process incoming/outgoing mail and log incoming payment receipts into the accounting system (E3).
Process Brown Bear invoices into Great Plains (GP) for payment processing.
Manage Fleet Card processing: review incoming invoices, update terminal pricing, input costs, and process card swipes.
Administer Fuel Assistance programs: link customer E3 accounts, track approval amounts and deliveries on master spreadsheets, batch files for agency payment processing, and reconcile invoices to payments.
Assist Customer Service Representatives (CSRs) with benefit calculations, general billing inquiries, and daily check/cash collection reviews.
Scan checks to the bank daily and order deposit materials for stations as needed.
Other related tasks/duties as assigned, including special projects and specialized tasks specific to the assigned department.