ACCOUNTING ASSISTANT 3

City of Toronto•Toronto, ON

1d•CA$38 - CA$42•Onsite

About The Position

This role involves preparing financial statements and statistical data reports for departmental projects. The position requires reviewing, analyzing, and reconciling financial data, including encumbrances and budget variances. The Accounting Assistant will also prepare and calculate subsidy claims, perform accounts receivable functions, and maintain journal entries. Responsibilities include preparing working papers, processing period and year-end closing entries, and reconciling general ledger recoveries. The role supports management and divisions by providing financial analysis and information, and liaises with the Finance Department for various accounting tasks. Additionally, the position involves verifying and processing purchasing and accounts payable transactions, invoicing customers, preparing accounts receivable reports, and verifying and entering payroll data. The role also requires monitoring relevant statutes and regulations and investigating/correcting accounting transactions.

Requirements

Considerable accounting experience with completion of post-secondary accounting courses OR an equivalent combination of education and experience.
Considerable experience using SAP financial system or equivalent financial systems.
Considerable experience in the analysis and reconciliation of ledger accounts and financial statement preparation.
Considerable experience in the analysis, investigation and processes of banking related activities, and bank reconciliations.
Proficiency in Microsoft Office: Excel and Word.
Ability to identify and solve problems.
Ability to analyze financial data and prepare detailed summaries, statements and documentation.
Excellent verbal and written communication skills with the ability to compose correspondence, memoranda and reports requiring specialized knowledge.
Good interpersonal and customer service skills with the ability to interact with staff, clients and the public in an efficient and diplomatic manner, both in person, by telephone and in writing.
Mathematical ability to calculate recoveries and adjustments.
Ability to work under time constraints and to meet deadlines.
Ability to plan, organize and manage work with minimal supervision and to complete a number of tasks simultaneously.
Ability to detect, analyze and solve problems.
Ability to work independently and cooperatively as a member of a team.

Responsibilities

Prepares financial statements and statistical data reports pertaining to various departmental capital and current projects.
Reviews, analyzes and reconciles encumbrances, budget variance reports and cost detail records related to departmental capital and current projects.
Prepares and calculates subsidy claims and ad hoc financial and statistical reports to the Provincial and Federal Government.
Performs and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journal entries.
Performs calculations in order to prepare adjusting entries and statements of account.
Prepares working papers and processes period end and year-end closing entries.
Reviews general ledger recoveries and adjustments, and reconciles recoveries.
Prepares statements for reporting to Management and Divisions or Provides financial analysis and other information to the Divisions and maintains contact with clients.
Analyses monthly budget variances. Provides financial analysis, claims and other information to the Divisions.
Creates/executes ad hoc financial system reports for analysis purposes.
Liaises with Finance Department for processing vouchers, retrieving documents and dealing with other accounting related issues.
Assists on special projects and assignments.
Monitors relevant Provincial statutes and regulations, City by-laws and/or Council direction for any changes.
Verifies and processes purchasing and accounts payable transactions.
Invoices customers and prepares periodic accounts receivable reports, such as, age analysis reports.
Verifies and enters payroll data in both SAP and TES, and follows up on any payroll related enquiries.
Investigates, analyzes and takes corrective action on erroneous accounting transactions.